CRM Software in Nepal (2026): 8 Options Compared by Price in NPR, Local Support & Fit

Updated October 2026 · Prices checked against vendor pages and pricing trackers in 2026 · Independent guide, no vendor sponsorship

Search “CRM software Nepal” and you will notice something odd: most of the pages telling you which CRM is “best” are written by a company that sells one. That is not useful when you are about to spend a lakh or more a year on a system your whole sales team will live in.

This guide is different. It compares 8 CRM options available to Nepali businesses – three built in Nepal and five global platforms – on the things that actually decide whether a CRM works here: the real cost in NPR, whether you can pay for it with a Nepali dollar card, Nepali-language and Bikram Sambat support, local payment gateways, IRD billing fit, and what Nepal’s privacy law says about storing customer data.

Key takeaways

Cheapest to start: Odoo CRM (free as a single app), Zoho CRM (free for up to 3 users), HubSpot’s free CRM and Bitrix24’s free plan.
Best NPR billing and local support: Nepali-built tools like Pace CRM, Thulo CRM and Delta Sales CRM – no dollar card needed.
Hidden Nepal cost: a 5-user Zoho CRM Standard plan costs about $840 a year – already above the standard $500 dollar-card limit.
A CRM is not billing software. You still need an IRD-approved billing or accounting system for invoices.
Privacy: Nepal’s Individual Privacy Act, 2075 requires consent and purpose limits for customer data – build this into your CRM forms from day one.

In this guide

What CRM software is – and whether you need one
How a CRM works: the lead-to-customer pipeline
8 CRM options in Nepal compared
Real first-year cost in NPR (5-user team)
Paying for a foreign CRM from Nepal
Nepal-specific features most lists ignore
Customer data and Nepal’s privacy law
Best CRM by business type
How to choose in 7 steps
FAQs

What Is CRM Software – and Does Your Nepali Business Need One?

CRM (customer relationship management) software is a shared, searchable record of every lead and customer: who they are, what they asked about, what you quoted, who is following up and what happens next. Instead of living in one salesperson’s phone, a notebook and a dozen Viber or WhatsApp chats, the whole history lives in one system the team and the owner can see.

That said, not every business needs one on day one. A tea shop or a small kirana store with walk-in customers usually needs good IRD-approved billing software far more than a CRM. Use the quick check below.

✓ You likely need a CRM if…

Two or more people handle leads and you cannot see who followed up.
Sales take days or weeks (quotes, site visits, negotiation).
Leads come from Facebook, your website, calls and walk-ins at once.
Customers return – renewals, AMC contracts, repeat orders.

✗ You can probably wait if…

You are a solo owner with a short customer list.
Most sales are instant, one-time, over the counter.
A shared Google Sheet still works without dropped follow-ups.
Your bigger problem is billing, stock or VAT – fix that first.

How a CRM Works: The Lead-to-Customer Pipeline

Every CRM, local or global, is built around a pipeline. A lead enters, moves through stages, and either becomes a customer or is marked lost – with every call, message and quote logged along the way.

1. Capture
Website form, Facebook lead ad, call, walk-in

2. Qualify
Budget, need, timeline, decision-maker

3. Follow up
Tasks, reminders, Viber/email/SMS

4. Quote
Proposal, negotiation, approval

5. Win & retain
Invoice in billing software, renewals, support

Figure 1: The five stages a CRM tracks. Stage 5 hands off to your IRD-approved billing system.

CRM Software in Nepal: 8 Options Compared

Prices below are per user per month on annual billing unless stated, converted at roughly NPR 153 per US dollar (the Nepal Rastra Bank rate range in mid-2026). Exchange rates move daily, so treat NPR figures as estimates.

CRM	Made in	Free option	Entry paid price	Pay in NPR?	Best for
Pace CRM	Nepal	Demo	Quote-based (listed from about $3)	Yes	SMEs wanting local setup help
Thulo CRM	Nepal	No	NPR 750/month (yearly)	Yes	Solo owners needing website + CRM
Delta Sales CRM	Nepal	No	$50–90/month or one-time licence	Yes	Field sales and lead assignment
Zoho CRM	India	Up to 3 users	$14 (about NPR 2,140)	Via local partners	Best value full-featured CRM
HubSpot CRM	USA	Free CRM	$20/seat list (about NPR 3,060)	No (dollar card)	Marketing-led teams
Bitrix24	USA	Unlimited users	$49/month for 5 users	No (dollar card)	CRM + tasks + chat in one
Odoo CRM	Belgium	One app free	About $24.90 for all apps	Via local partners	Growing into a full ERP
Salesforce	USA	Trial only	$25 (Starter Suite)	Via partners	Banks, large enterprises

1. Pace CRM (The Pace Infosys, Nepal)

A cloud CRM built in Nepal for SMEs, covering lead tracking, pipelines, automated follow-ups, email campaigns and KPI dashboards. Its listed clients include Maruti Cement, NMB Securities, Kumari Job and Hotel Asiatique. Pricing is quote-based; one software directory lists it from about $3 per user per month.

Pros: local team, NPR billing, customisable workflows.
Watch out: almost all “best CRM in Nepal” articles ranking today are published on Pace’s own blog – ask for a trial and two customer references rather than relying on those rankings.

2. Thulo CRM (Nepal)

Thulo bundles a sales CRM with a website builder, online selling, invoices, email/SMS campaigns and Nepali payment gateways (cards, eBanking and wallets). The Entrepreneur plan is NPR 750 per month billed yearly; Business Starter is NPR 1,500 per month plus NPR 375 per extra user, billed yearly.

Pros: the cheapest fully NPR-priced option; one login for website and CRM.
Watch out: less depth for complex B2B pipelines than Zoho or HubSpot.

3. Delta Sales CRM (Delta Tech, Nepal)

Focused on lead capture, lead status, assignment to salespeople and follow-ups, with Gmail integration so client email threads sit inside the CRM. Its public listing shows a one-time licence of roughly $200–800 or a subscription of $50–90 per month.

Pros: one-time purchase option avoids recurring dollar payments.
Watch out: confirm what “one-time” includes – updates, hosting and support are often extra.

4. Zoho CRM (and Bigin)

The value leader among global CRMs. Zoho CRM is free for up to 3 users; paid editions cost $14 (Standard), $23 (Professional), $40 (Enterprise) and $52 (Ultimate) per user per month on annual billing, or roughly $20–65 month to month. Bigin, Zoho’s simpler pipeline CRM, starts around $7. Zoho has implementation partners in Nepal, which helps with setup and local invoicing.

Pros: deep automation, AI assistant (Zia), huge app ecosystem.
Watch out: denser interface; storage, add-ons and partner setup fees add up.

5. HubSpot CRM

HubSpot’s free CRM is genuinely usable for contact, deal and task tracking. Sales Hub Starter is listed at $20 per seat per month (HubSpot often shows lower promotional annual prices), Professional at $100 per seat ($90 annually) and Enterprise at $150. Professional also carries a mandatory onboarding fee reported at $1,500.

Pros: easiest interface; excellent if you also run email and Facebook marketing.
Watch out: email sequences and real automation start at Professional, a big price jump for a Nepali SME.

6. Bitrix24

Bitrix24 combines CRM, task management, chat and video calls. Its free plan allows unlimited users; paid plans are priced per bundle of users rather than per seat, starting around $49 a month for 5 users on annual billing.

Pros: flat bundle pricing is predictable for small teams.
Watch out: going one user over a bundle forces an upgrade; the feature list can overwhelm new users.

7. Odoo CRM

Odoo’s “One App Free” plan lets you use a single app – such as CRM – with unlimited users at no licence cost. Add a second app (inventory, invoicing) and you move to Standard, around $24.90 per user per month in the US (regional prices differ). Several Odoo partners operate in Nepal for setup.

Pros: free CRM today, clean upgrade path to a full ERP later.
Watch out: customisation and data migration by partners is where Odoo costs grow.

8. Salesforce

The global enterprise standard, with a Starter Suite reported from $25 per user per month and far higher tiers for advanced features. In Nepal it suits banks, insurers and large groups that already work with an implementation partner – not a 5-person sales team.

Real First-Year Cost in NPR: A 5-User Sales Team

Per-user prices hide the real bill. Here is what a 5-person team would pay in licence fees for year one on each entry plan (annual billing, NPR 153 per dollar, excluding VAT, setup and add-ons).

Estimated year-one licence cost, 5 users (NPR)

Salesforce Starter ($25)~229,500

HubSpot Sales Starter ($20 list)~183,600

Zoho CRM Standard ($14)~128,520

Bitrix24 Basic ($49/month, 5 users)~89,960

Thulo CRM Business Starter36,000

Pace CRM (listed from $3, quote-based)~27,540

Odoo CRM (One App Free)0

Figure 2: Licence fees only. Free plans of HubSpot, Zoho (3 users) and Bitrix24 also cost NPR 0 with feature limits.

What the chart does not show: partner setup (often the largest one-time cost for Zoho, Odoo and Salesforce), data migration from Excel, SMS credits, extra storage, and staff training time. Budget at least the same again as one year’s licence for a properly configured rollout.

Paying for a Foreign CRM from Nepal: The Dollar Card Problem

This is the gap almost every competitor skips. Global CRMs bill in US dollars by card, and Nepal limits how many dollars you can spend online.

Standard prepaid dollar card: capped at $500 a year. A 5-user Zoho Standard subscription ($840) or HubSpot Starter ($1,200 at list) already exceeds it. See our dollar card in Nepal guide for banks and fees.
NRB IT prepaid card (2026): in April 2026 Nepal Rastra Bank allowed Class A and national-level Class B banks to issue IT prepaid cards for buying IT and communication services, with an annual limit of $3,000 ($5,000 for exporting IT firms). Ask your bank whether your business qualifies.
Buy through a local partner: Zoho, Odoo and Salesforce partners in Nepal can often invoice in NPR, which avoids the card limit entirely and gives you a local VAT bill.
Tax note: a foreign SaaS invoice carries no Nepali VAT you can claim. Ask your accountant how reverse-charge VAT on imported services applies to you – our Nepal VAT e-billing guide explains the wider rules.

Practical rule: if your team is larger than 3 users and you do not qualify for the IT prepaid card, either buy a global CRM through a Nepali partner or choose a Nepal-built CRM billed in rupees. Do not plan your sales system around a card that will hit its limit in month five.

Nepal-Specific Features Most “Best CRM” Lists Ignore

Generic international reviews judge CRMs on AI and integrations. In Nepal, these practical checks matter more:

Feature	Why it matters in Nepal	What to ask the vendor
Nepali Unicode	Customer names and addresses are often typed in Devanagari.	Can I search and export Nepali text correctly?
Bikram Sambat dates	Fiscal year, renewals and festivals follow BS.	Can reports and reminders show BS dates?
Viber & WhatsApp	Most customer conversations happen there, not email.	Can chats be logged against a lead?
Local SMS gateway	Bulk SMS to NTC and Ncell numbers is still the highest-reach channel.	Which Nepali SMS provider is integrated, and at what rate?
eSewa, Khalti, Fonepay	Payment links close deals faster.	Can I send a payment link from the deal?
Billing & accounting sync	Invoices must come from IRD-approved software; Tally is widely used.	Does it sync won deals to my billing or Tally?
Mobile on weak data	Field sales outside the valley often work on patchy 4G.	Does the app work offline and sync later?

On billing: a CRM tracks the sale, but the legal invoice must still be issued from software on the IRD-approved billing software list. If you are choosing both at once, compare the best accounting software in Nepal first and pick a CRM that can hand over won deals to it.

Customer Data and Nepal’s Privacy Law

A CRM is a database of personal information, so it falls under Nepal’s Individual Privacy Act, 2075 (2018), in force since Ashwin 2, 2075, and the Individual Privacy Regulation, 2077. In plain terms:

Consent and notice: the person should know you are collecting their details and agree to it. Add a consent line to your website and Facebook lead forms.
Purpose limit: data collected for one purpose should not be reused or shared for another without consent – so do not sell or swap lead lists.
Data abroad is a grey area: lawyers note the Act is unclear on transfers of personal data outside Nepal. Cloud CRMs hosted overseas are widely used, but banks and financial institutions should also check Nepal Rastra Bank’s sector rules.
Security basics: turn on two-factor login, give each salesperson only the records they need, and remove ex-employees on their last day.

This is general information, not legal advice. Regulated businesses should confirm requirements with a Nepali lawyer.

From experience: why spreadsheets break first

When I ran a student team making corporate cold calls for event sponsorship in Kathmandu, we tracked everything in one shared spreadsheet. It worked for the first week. Then two callers phoned the same company, a promised call-back slipped because it sat in someone’s personal notes, and nobody could tell which companies had actually said “send the proposal” versus “call next month”.

None of that needed an expensive tool – it needed one owner per lead, a next-action date on every row, and a pipeline view. That is the core of every CRM in this list. If a free plan gives you those three things, start there and upgrade only when you hit a real limit.

Best CRM by Business Type in Nepal

Business type	Good starting CRM	Pair it with
Solo founder / freelancer	HubSpot Free, Zoho Free or Thulo Entrepreneur	Simple IRD billing app
B2B SME (5–20 sales staff)	Zoho CRM Standard, Pace CRM, Bitrix24	Accounting software
Distributors & wholesalers	Odoo (CRM + stock) or Zoho Professional	Inventory management software
Hotels & travel agencies	HubSpot or Zoho for corporate and agent leads	Hotel management software
Pharma distributors & pharmacies	Pace CRM or Zoho for doctor and retailer visits	Pharmacy billing software
Education consultancies	Zoho, Pace CRM or HubSpot (student lead stages)	Email and SMS follow-up
Banks, insurers, large groups	Salesforce, Zoho Enterprise via certified partner	Core banking / ERP integration

How to Choose CRM Software in Nepal: 7 Steps

Write down your pipeline stages. Five stages on paper beat fifty fields in software.

Count real users. Only people who update deals need a paid seat; managers may need view-only access.

Decide how you will pay. NPR invoice, local partner or dollar card – and check the annual limit.

Shortlist three. One Nepali, one global free plan, one global paid plan.

Run a two-week trial with real leads. Test Nepali text, mobile use on data and Viber logging.

Check the exit. Make sure you can export all contacts and history to Excel or CSV if you leave.

Set one adoption rule. “If it is not in the CRM, it did not happen.” Tools fail from non-use far more often than from missing features.

Local CRM vs Global CRM at a glance

Nepal-built (Pace, Thulo, Delta)

Billed in NPR with a local VAT invoice
Support in Nepali, in your time zone
Easier local payment and SMS integrations
Smaller app ecosystems; check long-term roadmap

Global (Zoho, HubSpot, Bitrix24, Odoo, Salesforce)

Generous free plans and deep features
Thousands of integrations and tutorials
Dollar billing and card limits
Nepal-specific needs need partner work

If email campaigns are part of your follow-up, see our comparison of the best email marketing software. For more business tools, browse the Web, SEO & business software guides.

Frequently Asked Questions

Which is the best CRM software in Nepal?

There is no single best one. For most small teams, Zoho CRM offers the best value among global tools, HubSpot is the easiest free CRM, and Nepal-built options like Pace CRM and Thulo CRM are best if you want NPR billing and local support. Choose by team size, budget and how you will pay.

How much does CRM software cost in Nepal?

From free to over NPR 2 lakh a year. Nepali tools start around NPR 750 a month; Zoho CRM Standard is about NPR 2,140 per user per month and HubSpot Sales Starter about NPR 3,060 per seat at list price. A 5-user team typically spends NPR 30,000–1,85,000 a year on licences before setup costs.

Is there free CRM software for Nepali businesses?

Yes. HubSpot has a free CRM, Zoho CRM is free for up to 3 users, Bitrix24 has a free plan with unlimited users, and Odoo lets you use its CRM app alone for free. Free plans limit automation, storage or support.

Can I pay for Zoho or HubSpot from Nepal?

Yes, with a prepaid dollar card, but the standard card is capped at $500 a year. Nepal Rastra Bank’s 2026 IT prepaid card raises the limit to $3,000 for eligible IT and communication purchases. Buying through a Nepali partner who invoices in NPR is the other option.

Does a CRM replace IRD-approved billing software?

No. A CRM manages leads and relationships; tax invoices in Nepal must be issued through IRD-approved billing or accounting software. The best setup connects the two so won deals become invoices without retyping.

Is it legal to store Nepali customer data in a foreign cloud CRM?

The Individual Privacy Act, 2075 requires consent and purpose limits but is not clear on cross-border transfers, and cloud CRMs hosted abroad are widely used. Banks and other regulated institutions should check Nepal Rastra Bank rules and take legal advice.

Does a small business in Nepal really need a CRM?

Only when follow-ups start slipping. If two or more people handle leads, or sales take days of quoting and negotiation, a CRM pays for itself quickly. A solo shop with walk-in sales is usually better served by good billing software first.

Final Verdict

Start with the cheapest tool that gives every lead an owner, a next step and a stage. For most Nepali SMEs that means a free plan from Zoho, HubSpot or Odoo, or an NPR-billed local CRM like Pace or Thulo. Move up only when automation, reporting or team size demands it – and before you commit to a dollar-billed plan, check that your payment route can carry the full annual bill.

Sources

8 Best Mailchimp Alternatives in 2026 (Pricing, Free Plans & the Nepal Payment Problem)

8 Best Mailchimp Alternatives in 2026 (Pricing, Free Plans & the Nepal Payment Problem No One Explains)

Mailchimp cut its free plan to 250 contacts and 500 emails a month in February 2026, and legacy customers got hit with an 11–13% price increase on top of that. If that is why you are reading this, you are not alone — and if you are trying to do this from Nepal, there is a second problem most “Mailchimp alternative” roundups never mention: Mailchimp does not take NPR, eSewa, or Khalti, and most Nepali-issued cards are not cleared for recurring international billing by default.

This guide compares eight real alternatives on price, free-plan limits, and what they are actually good at, then walks through the payment issue separately, since it changes which tool is realistic for you. For a broader look at email tools generally (not just Mailchimp switchers), our best email marketing software roundup covers more ground.

Why Businesses Are Leaving Mailchimp in 2026

The free plan now caps out at 250 contacts and 500 sends a month — down from 500 contacts and 1,000 sends before February 2026.
Pricing is contact-based, so your bill rises even if you never send more email — you just pay more to store the same list.
Free and Essentials users cannot remove Mailchimp branding, and free-plan email support stops after 30 days.
Automation workflows, A/B testing, and scheduling are locked behind Standard ($20/mo) or Premium ($350/mo).
Customers on pre-2019 legacy plans saw an average 11–13% increase starting with their first billing cycle after April 13, 2026.

A quick note from running wilson.com.np

We moved this blog’s own subscriber list off Mailchimp earlier this year, mainly over the free-plan cut. The switch itself took an afternoon — export your list as a CSV, re-upload it to the new platform, and rebuild your last one or two automations by hand. The part that actually ate time was re-doing DNS records (SPF/DKIM) for the new sending domain, so budget a day for that if your domain is managed through a different host than your blog.

The Problem Most Lists Skip: Paying for Any of This From Nepal

Every one of these platforms bills in USD, and all of them expect a card that clears recurring international payments. That is where most comparisons stop — but it is usually the actual blocker for a Nepali business, not the feature list. A few things worth knowing before you pick a tool:

Most Nepali-issued debit/credit cards are not enabled for recurring foreign payments by default — you will need to ask your bank to activate international e-commerce transactions, and even then, subscriptions can fail silently when a renewal is slightly above your card’s dollar limit.
Nepal Rastra Bank’s prepaid dollar card route caps around USD 500, which is fine for a $9–$20/month plan but tight if you are stacking several SaaS subscriptions on one card.
None of these platforms accept eSewa, Khalti, Fonepay, or direct NPR billing. If you want to avoid card issues entirely, the realistic workaround is a Nepal-based reseller who bills you in NPR and manages the USD payment on their end — the same model used for Google Workspace and similar subscriptions here.
Free plans sidestep the whole problem. If your list is small, starting on Brevo, MailerLite, Sender, or Kit’s free tier means you don’t need a working international card at all until you outgrow it.

Starting Price, Side by Side

Entry-level paid plan, approximate USD/month, for reference only — these change often, so confirm on the vendor’s own pricing page before you commit.

Sender

~$7

Moosend

~$9

Brevo

~$9

MailerLite

~$10

Mailchimp

$13

ActiveCampaign

~$15

Omnisend

~$16

Klaviyo

~$20

Kit

$39

Mailchimp Alternatives at a Glance

Platform	Best For	Free Plan	Starting Price
Brevo	Best overall value / high send volume	Unlimited contacts, 300 emails/day	~$9/mo
MailerLite	Simplicity, small businesses	500 subscribers, 12,000 emails/mo	~$10/mo
Omnisend	Ecommerce / Shopify	250 contacts, 500 emails/mo	~$16/mo
Kit	Creators, paid newsletters	Up to 10,000 subscribers	$39/mo
ActiveCampaign	Advanced automation + CRM	None (14-day trial)	~$15/mo
Klaviyo	Ecommerce brands, revenue attribution	Very limited / none	~$20/mo
Sender	Budget-conscious starters	2,500 contacts, 15,000 emails/mo	~$7/mo
Moosend	Budget automation	None (30-day trial)	~$9/mo

The 8 Alternatives, One by One

1. Brevo (formerly Sendinblue) — Best Overall Value

Brevo flips the usual pricing model: instead of charging by contact count, it charges by emails sent, with unlimited contacts on every plan including the free one. If your list is large but you do not email constantly, this alone can save you money that a contact-based platform like Mailchimp or Omnisend would charge you for.

Pros: Unlimited contacts on the free plan, built-in SMS and CRM, transactional email support.
Cons: Free-plan emails carry Brevo branding; the 300-emails-a-day cap is a daily limit, not monthly, so a single large campaign can take several days to fully send.

2. MailerLite — Best for Simplicity

MailerLite’s editor is consistently rated the cleanest of the budget tools, and the free plan still includes automation — something Mailchimp’s free tier no longer offers at all. The free plan was reduced from 1,000 to 500 subscribers in September 2025, so it is no longer as generous as it once was, but it remains solid for a small list.

Pros: Clean drag-and-drop editor, automation included free, generous monthly send allowance relative to subscriber count.
Cons: New accounts go through manual review before approval, which can take a day or two; nicer templates are paid-only.

3. Omnisend — Best for Ecommerce

Built specifically for online stores, Omnisend’s free plan already includes SMS and web push notifications alongside email — features Mailchimp gates behind paid tiers. Shopify and WooCommerce integrations are deeper than most general-purpose tools on this list.

Pros: Pre-built ecommerce automations (cart abandonment, order confirmations), omnichannel messaging on the free plan.
Cons: Less useful if you are not running a storefront; SMS features now require the Pro plan on newer accounts.

4. Kit (formerly ConvertKit) — Best for Creators

Kit’s free plan covering up to 10,000 subscribers is genuinely unmatched on this list — the trade-off is that Kit raised its paid Creator plan from $15/month to $39/month in a single jump, which pushed a lot of newsletter writers to look elsewhere once they outgrew free.

Pros: Huge free tier, built for paid newsletters and creator monetization, clean automation builder.
Cons: Steep jump from free to paid; not built for ecommerce or complex B2B automation.

5. ActiveCampaign — Best for Advanced Automation

ActiveCampaign pairs email with a built-in sales CRM and the deepest automation builder on this list — branching logic, lead scoring, and pipeline stages all live in the same platform. There is no permanent free plan, only a 14-day trial, so you need to be fairly certain before signing up.

Pros: Best-in-class automation depth, CRM and sales pipeline built in, strong for lead nurturing.
Cons: No free plan; steeper learning curve than any other tool on this list.

6. Klaviyo — Best for Ecommerce Brands

Klaviyo’s revenue-attribution reporting — showing exactly how much each campaign or flow earned — is the feature most reviewers single out as missing from every other tool on this list, Mailchimp included. It is priced for serious ecommerce operations rather than a first newsletter.

Pros: Deep Shopify integration, genuinely useful revenue attribution, strong segmentation.
Cons: Pricier at scale than Omnisend or Brevo for the same list size; overkill if you are not selling products.

7. Sender — Best Budget Free Plan

Sender’s free plan — 2,500 subscribers and 15,000 emails a month — is one of the most generous on this entire list, and it includes basic automation, which is rare for a free tier. It is less polished than Brevo or MailerLite, but for a tight budget it is hard to beat.

Pros: Very generous free plan, low entry price, automation included free.
Cons: Smaller template library and integration ecosystem than the bigger names here.

8. Moosend — Best Budget Automation

Moosend’s pitch is essentially “Mailchimp’s automation features without Mailchimp’s price hikes,” and at roughly $9/month for entry-level automation, it mostly delivers on that. There is no permanent free plan, only a 30-day trial, and the interface feels a step behind newer competitors.

Pros: Cheap advanced automation, strong analytics, easy-to-build workflows.
Cons: No forever-free plan; dated interface; smaller integration library than Mailchimp.

Which One Should You Actually Pick?

Just starting out, tiny budget

Sender or MailerLite — both have usable free plans with automation included.

Running an online store

Omnisend for most stores; Klaviyo once revenue justifies the higher price.

Writing a newsletter or building an audience

Kit — the free-plan subscriber limit alone beats everything else here.

Need a sales CRM + complex automation

ActiveCampaign — nothing else on this list matches its automation depth.

Sending a lot of email to a large list, cheaply

Brevo — unlimited contacts changes the math once your list is large.

Paying from Nepal without a reliable international card

Start on any free plan first, or go through a local NPR-billing reseller for the paid tier.

What Most “Mailchimp Alternative” Articles Leave Out

We checked the current top-ranking guides on this topic before writing this one. Most follow the same pattern — eight tools, the same four bullet points each, a comparison table, done. A few gaps showed up consistently:

Payment access outside the US/EU. Almost nothing addresses how someone without a Western billing setup actually pays for any of these tools — that is the section above.
What migration actually costs in time. Most guides compare features but skip the DNS/domain authentication work (SPF, DKIM, DMARC) you will redo when you switch senders — it is usually the slowest part, not the list import.
Daily vs. monthly send caps. Brevo’s free plan is capped per day, not per month — several competitor lists mention the 300 emails/day figure without flagging that a single large campaign can take multiple days to clear.
Free-plan feature loss, not just contact limits. The contact-count cuts get covered everywhere; fewer articles mention that Mailchimp’s free plan also lost scheduling, A/B testing, and multi-step automation, not just list size.

A Short Migration Checklist

Export your Mailchimp audience as a CSV before you cancel anything — include tags and custom fields, not just email addresses.
Pick your new platform’s free plan first and test with a small segment before moving your full list.
Re-add your SPF, DKIM, and DMARC records for the new platform’s sending domain — skipping this is the most common reason migrated campaigns land in spam.
Rebuild your one or two most important automations (welcome sequence, abandoned cart) manually — these rarely import cleanly between platforms.
Keep your Mailchimp account active (even on free) for a week or two after switching, in case you need to re-pull data you missed.

Frequently Asked Questions

What is the best free Mailchimp alternative?

For raw free-plan generosity, Kit (up to 10,000 subscribers) and Sender (2,500 subscribers, 15,000 emails/month with automation) are the strongest options. For unlimited contacts on a budget, Brevo’s free plan has no contact cap at all, just a daily send limit.

Which Mailchimp alternative is best for ecommerce?

Omnisend for most small to mid-size stores, since its free plan already includes cart-abandonment automation and SMS. Klaviyo is the stronger pick once your store is large enough to benefit from its revenue-attribution reporting.

Can I pay for these tools from Nepal without an international card?

Not directly through any of these platforms — none accept eSewa, Khalti, or NPR billing. Your options are activating international e-commerce payments on an existing card through your bank, applying for Nepal Rastra Bank’s prepaid dollar card (capped around USD 500), or going through a Nepal-based reseller that bills in NPR. Starting on a free plan avoids the problem until you actually need to pay.

Why are so many people leaving Mailchimp in 2026?

Mainly the February 2026 free-plan cut to 250 contacts and 500 sends a month, combined with an 11–13% price increase for customers still on legacy pre-2019 plans starting April 2026. Contact-based pricing also means your bill climbs as your list grows, regardless of how often you actually send.

Which Mailchimp alternative is cheapest for a small business?

Sender and Moosend both start around $7–$9/month, with Brevo close behind at roughly $9/month but with the added benefit of unlimited contacts. For a genuinely free start, MailerLite or Sender’s free tiers cover most small businesses’ first few hundred subscribers.

Keep Building Your Marketing Stack

A few related guides worth checking once your email platform is sorted:

Driving traffic to grow that list organically? See our best SEO tools roundup.
Need topic ideas for your next newsletter? Start with our free keyword research tools list.
Writing campaign copy faster with AI? Here’s what ChatGPT, Claude, and Gemini actually cost in Nepal.
Running your sign-up forms on WordPress? Compare Rank Math vs Yoast SEO before you pick a plugin.
Thinking about paid ads to grow your list faster? Check real Google Ads costs in Nepal first.
Researching competitors before you launch campaigns? See Semrush pricing and its free trial.

Pricing and free-plan limits across all platforms above change often — treat the figures here as a starting point for comparison, and confirm the current numbers on each vendor’s own pricing page before you commit a card.

Payroll & HR Software in Nepal (2026): 7 Options Compared, New Tax Slabs, SSF Rules & Real Costs

Last updated: Kartik 2083 (October 2026) · Reading time: about 14 minutes

Running payroll in Nepal looks simple until the first month you get it wrong. One salary sheet has to juggle Bikram Sambat dates, the Social Security Fund (SSF), income tax deducted at source (TDS), the Dashain festival allowance, gratuity, overtime and bank transfer files — and the rules changed again this year. From Shrawan 1, 2083, Nepal moved to new income tax slabs, so any payroll system still running last year’s table is deducting far too much tax from your staff.

This guide compares the main payroll and HR software options in Nepal, explains exactly which compliance rules a system must handle in FY 2083/84, shows real NPR costs, and gives you a checklist and demo questions so you can choose with confidence — whether you run a 6-person startup or a 600-person company.

Quick answer

The best payroll and HR software in Nepal is one that is built for Nepali law: it must calculate SSF at 31% of basic salary (20% employer + 11% employee), apply the FY 2083/84 tax slabs (1% up to Rs 10 lakh, top rate 29%), generate the IRD eTDS file, and produce bank salary files and payslips.

Established mid-size and large firms: RigoHR (Rs 250–500 per employee per month).
Startups and small teams: NepalHRM (free for up to 10 employees).
Other Nepal-built options to demo: Pace HRMS, PayTime, ARKBO HRM, RealHRsoft and Leave Balance + PayrollApp.
Avoid for payroll: foreign tools such as BambooHR or Gusto — they do not handle SSF, Nepali TDS or eTDS.

31%

SSF contribution on basic salary

Rs 10 lakh

New 1% tax band (FY 2083/84)

25 days

eTDS deposit and filing window

In this guide

What payroll and HR software does in Nepal
The 2026 compliance rules your software must get right
7 payroll and HR software options compared
How much payroll software costs in Nepal
Payroll software vs HRMS vs accounting vs EOR
Buyer’s checklist and demo questions
How to switch from Excel without breaking payroll
Common payroll mistakes in Nepal
FAQs

What Payroll and HR Software Actually Does in Nepal

“HR software” and “payroll software” are often used as the same thing in Nepal, but they cover different jobs. A Human Resource Management System (HRMS) manages people: employee records, attendance, leave, recruitment, onboarding and performance. Payroll software turns that data into money: salary, deductions, tax, SSF and payslips. Most Nepali vendors now sell both as one platform, because payroll is only as accurate as the attendance and leave data feeding it.

Here is how a typical monthly payroll cycle flows through a Nepal-ready system:

1. Attendance
Biometric or app check-ins, shifts, overtime

2. Leave
Home, sick and public holiday rules on BS calendar

3. Salary run
Basic, allowances, arrears, festival allowance

4. Deductions
SSF / PF, CIT, insurance, TDS

5. Outputs
Bank file, payslips, eTDS file, SSF sheet, accounting journal

Figure 1: The monthly payroll cycle in Nepal — each step feeds the next, which is why errors in attendance become tax errors.

Why Excel stops working

Many Nepali companies still run payroll on a spreadsheet. It works for five people. Beyond that, the problems pile up:

Tax slab changes are manual. When the slabs changed on Shrawan 1, 2083, every formula had to be rewritten by hand.
TDS must be projected annually. Monthly TDS is based on projected yearly income, so every raise, bonus or unpaid leave changes the remaining months.
No audit trail. Who changed a basic salary, and when? A spreadsheet rarely tells you.
Duplicate work. HR re-types attendance, finance re-types salaries into the bank portal and accounting software.
Payslip requests. Staff keep asking HR for payslips and tax certificates instead of downloading them.

The 2026 Compliance Rules Your Software Must Get Right

This is the section most vendor blogs skip or leave outdated. Before you look at features or design, make sure any software you shortlist handles these rules correctly for FY 2083/84 (Shrawan 2083 to Ashadh 2084).

1. New income tax slabs for FY 2083/84

The FY 2083/84 budget, presented on Jestha 15, 2083, doubled the 1% band from Rs 5 lakh to Rs 10 lakh and cut the top personal rate from 39% to 29%. It also replaced the separate single and married tables with one uniform table for resident individuals. The new slabs apply to payroll TDS from Shrawan 1, 2083 (mid-July 2026).

Annual taxable income (Rs)	Tax rate	Maximum tax in band
Up to 10,00,000	1%	Rs 10,000
10,00,001 – 15,00,000	10%	Rs 50,000
15,00,001 – 25,00,000	20%	Rs 2,00,000
25,00,001 – 40,00,000	27%	Rs 4,05,000
Above 40,00,000	29%	No upper limit

Table 1: Individual income tax slabs for FY 2083/84 as announced in the budget. Confirm final figures, the SSF-member treatment of the 1% band and any rebates with the IRD or your auditor before your next payroll run.

Why this matters for software choice: the gap between the old and new tables is huge. If your system has not been updated, it is over-deducting TDS every month. Here is the yearly tax on the same taxable income under each table (single filer, before deductions and rebates):

Annual tax: old FY 2082/83 slabs vs new FY 2083/84 slabs

Taxable income Rs 8 lakh

Old: Rs 45,000

New: Rs 8,000

Taxable income Rs 18 lakh

Old: Rs 3,25,000

New: Rs 1,20,000

Taxable income Rs 30 lakh

Old: Rs 7,45,000

New: Rs 3,95,000

Figure 2: Calculated by wilson.com.np from the published slab tables. On Rs 18 lakh taxable income, an un-updated payroll system would over-deduct about Rs 17,000 every month.

2. SSF: 31% of basic salary

Under the Contribution-based Social Security Act, enrolled employers deposit 31% of each employee’s basic salary into the SSF every month. The employer pays 20% on top of salary and deducts 11% from the employee. Read our complete SSF Nepal guide for enrolment and benefits.

How the 31% is split

Employer 10% — provident fund
Employer 8.33% — gratuity
Employer 1.67% — accident, disability, medical, maternity and dependent protection
Employee 10% — provident fund
Employee 1% — social security tax portion

Figure 3: SSF contribution split as a share of the total 31%.

Your software should also:

Keep SSF and old PF/gratuity schemes separate for organisations still in transition.
Flag structures where basic salary falls below 60% of gross pay. Loading pay into allowances to shrink SSF is increasingly scrutinised.
Produce the monthly SSF contribution sheet so deposits are made within 15 days of month-end. Employees can then verify deposits themselves — see how to check SSF balance online.

3. TDS deposit and eTDS return

Salary TDS must be deposited and the eTDS return filed through the IRD taxpayer portal within 25 days of the end of the Nepali month in which it was deducted. Employees also need a withholding certificate so they can claim the credit. Good payroll software exports the eTDS file in the IRD’s upload format, so nobody re-types PAN numbers and amounts.

4. Labour Act 2074 items

Rule	What the software must do
Festival allowance	Pay one month’s basic salary once a year, pro-rated for staff with under a year of service, and treat it as taxable income.
Gratuity	Accrue 8.33% of basic (through SSF for enrolled employers).
Overtime	Pay approved overtime at 150% of the normal rate and push it into the tax projection.
Leave	Accrue home leave and sick leave, and handle public holidays on the BS calendar.
Final settlement	Recalculate annual TDS at exit and include leave encashment and arrears.

7 Payroll and HR Software Options in Nepal Compared

Almost every “best HR software in Nepal” article online is written by a vendor ranking itself first. We have no commercial relationship with any company below. Features are based on each vendor’s own published material and independent listings, so treat them as claims to verify in a demo.

Software	Best for	Nepal payroll	Published pricing
RigoHR	Banks, business groups, INGOs, mid-to-large firms	✓ Tax, SSF, PF, CIT, statutory reports	Rs 250–500 per employee/month
NepalHRM	Startups and SMEs	✓ SSF, PF, CIT, eTDS file, bank files	Free up to 10 employees; per employee in NPR above
Pace HRMS	SMEs wanting local support	✓ Tax slabs, SSF, CIT	On request
PayTime	Companies with 10–5,000 staff	✓ Payroll to retirement	On request
ARKBO HRM	Multi-location teams	✓ SSF/PF, TDS records, audit trail	On request
Leave Balance + PayrollApp	Tech-led SMEs (5–500 staff) using Slack or Teams	✓ SSF/PF, TDS, IRD report, gratuity	Flat Rs 2,490/month proposed
RealHRsoft	Teams wanting HR plus task tracking	Ask in demo	7-day demo; price on request

Table 2: Nepal HR and payroll software at a glance (October 2026). Prices change; always ask for a written quote including VAT.

1. RigoHR — the established market leader

RigoHR is the name most HR managers in Nepal already know. The company says it serves 500+ organisations, including Nepal’s largest bank, and has worked only on HR software for over a decade. Payroll covers income tax, SSF, PF, CIT, insurance and tax planning, with maker-checker approval and statutory and accounting reports. Most employee tasks are covered in its mobile app.

Strengths: deep compliance coverage, long track record, strong support reputation.
Watch out for: per-employee pricing adds up as you grow; reviewers note it costs more than local alternatives and the vendor does not customise the software.

2. NepalHRM — best free option for small teams

Launched in Kathmandu in July 2026, NepalHRM is free forever for teams of up to 10 employees, with no card required. It comes pre-configured for PF, CIT, SSF and eTDS, produces bilingual Nepali and English payslips, bank transfer files and the IRD eTDS file, and connects with ZKTeco, Anviz, Realand and Hikvision biometric devices.

Strengths: zero cost for micro-teams, BS-calendar shifts and holidays, support in English and Nepali via phone and WhatsApp.
Watch out for: it is a new product, so ask for references from companies of your size before moving a large payroll.

3. Pace HRMS

Built by Pace Infosys in Hattisar, Kathmandu, Pace HRMS is a cloud, all-in-one HR and payroll platform pitched as “built for Nepal, not adapted to it”, with Nepal tax-slab and SSF calculations, employee self-service payslips and a Nepal-based setup and support team. Pricing is not published, so request a quote for your headcount.

4. PayTime

PayTime is a browser-based HR suite developed for Nepali companies with 10 to 5,000 employees. It covers attendance, payroll, recruitment and retirement, plus document and task management, and is aimed at all industries. It suits organisations that want one cloud system without running servers.

5. ARKBO HRM

ARKBO builds cloud HRM and payroll for several countries with Nepal-specific workflows: SSF and PF, income-tax configuration, TDS records, attendance, allowances and audit trails. It is worth a look if you operate across multiple branches and need multi-location attendance rather than a single fixed shift.

6. Leave Balance + PayrollApp

A newer, developer-friendly option with public APIs, webhooks, SSO and Slack, Teams and Google Chat integration. It lists gratuity, SSF/PF, TDS, the IRD report, festival allowance and bank files for major Nepali banks, and has proposed a flat Rs 2,490 per month for unlimited employees. The vendor openly says native mobile apps, some niche tax cases and a custom report builder are still in progress.

7. RealHRsoft

A Kathmandu-based cloud HR platform with HR management, automated reports, a task module and a mobile app, with a 7-day demo. Confirm its payroll depth (SSF, eTDS export, bank files) during the demo, as public details focus on HR rather than tax.

What about BambooHR, Gusto, Zoho or Deel?

International HR tools work for records and leave, but their payroll engines are built for US, UK or Indian rules. They do not split SSF and PF, calculate Nepali TDS, generate IRD files or support the BS calendar. Employer of Record services such as Deel or Remote will legally employ your Nepali staff for you, but at roughly US$300–600 per employee per month they only make sense for a foreign company hiring a handful of people.

How Much Does Payroll Software Cost in Nepal?

Most Nepali HR software is sold as a monthly subscription (SaaS), either per employee or as a flat fee. Here is what the published prices mean at different team sizes:

Pricing model	10 employees	30 employees	100 employees
Rs 250/employee/month (entry tier)	Rs 2,500	Rs 7,500	Rs 25,000
Rs 500/employee/month (top tier)	Rs 5,000	Rs 15,000	Rs 50,000
Flat fee (Rs 2,490/month proposed)	Rs 2,490	Rs 2,490	Rs 2,490
Free tier (up to 10 staff)	Rs 0	Quote	Quote

Table 3: Monthly software cost by headcount, excluding VAT, setup, biometric devices and custom work.

Hidden costs to budget for

Biometric attendance devices and their integration.
Onboarding and data migration — some vendors include a specialist, others charge.
Custom reports or salary structures outside the standard templates.
Your own HR time — the real saving is hours not spent fixing spreadsheets.

Worked example: the real cost of one employee

Software should show you the full cost to company, not just gross salary. Take an employee on Rs 60,000 gross per month, with Rs 40,000 basic (67% of gross) and Rs 20,000 allowances, enrolled in SSF:

Gross salary: Rs 60,000 × 12 = Rs 7,20,000 (84.1%)
Festival allowance: one month’s basic = Rs 40,000 (4.7%)
Employer SSF 20%: Rs 8,000 × 12 = Rs 96,000 (11.2%)

Annual cost to company: Rs 8,56,000. The employee also has 11% of basic (Rs 4,400 a month) deducted for SSF.

Figure 4: Cost-to-company breakdown. Overtime, insurance and other benefits would add to this.

Payroll Software vs HRMS vs Accounting Software vs EOR

Buyers often pick the wrong category. Use this to decide what you actually need:

Payroll-only tool

For 5–30 staff with simple attendance. Calculates salary, SSF and TDS, prints payslips. Cheapest, but HR stays manual.

Full HRMS with payroll

For 30+ staff, shifts or branches. Attendance, leave, recruitment and performance feed payroll automatically. The right default for most growing companies.

Accounting software payroll

Tools like Tally have basic payroll, but rarely handle SSF splits, BS leave rules and eTDS exports well. Better to connect HR payroll to your accounting software via a journal export.

Employer of Record (EOR)

For a foreign company with 1–5 staff in Nepal and no local entity. Outsourcing, not software — and far more expensive per head.

Does payroll software need IRD approval?

IRD’s software approval and CBMS rules apply to billing (sales invoice) software, not payroll. See our IRD-approved billing software list and the Nepal VAT e-billing guide for that side of compliance. For payroll, what the IRD cares about is correct TDS, on-time deposits and an accurate eTDS return.

Buyer’s Checklist: 12 Things to Check Before You Sign

#	Requirement	Must-have?
1	FY 2083/84 slabs already live, with automatic updates each budget	✓ Yes
2	SSF 20% + 11% split, with PF/gratuity for legacy staff	✓ Yes
3	IRD eTDS file export and employee tax certificates	✓ Yes
4	Bikram Sambat calendar for payroll months, leave and holidays	✓ Yes
5	Bank salary files for your bank	✓ Yes
6	CIT, insurance and investment deduction handling	✓ Yes
7	Integration with your biometric device brand	If you use one
8	Employee mobile app: payslips, leave, check-in	Strongly recommended
9	Maker-checker approval and full audit log	Strongly recommended
10	Accounting journal export	Recommended
11	Full data export if you leave (no lock-in)	✓ Yes
12	Local support available in payroll week, in Nepali	✓ Yes

Questions to ask in every demo

Do not let the vendor drive the demo. Bring your own scenarios and ask them to run these live:

“Show me one employee’s Kartik 2083 payslip using the new slabs, then show the yearly TDS projection.”
“An employee gets a raise in Poush. How does the system recalculate TDS for the remaining months?”
“Process a mid-year resignation with leave encashment and show the final TDS.”
“Export this month’s eTDS file and SSF contribution sheet.”
“How fast did you update for the FY 2083/84 budget, and did customers have to pay?”
“If we leave, in what format do we get our full payroll history?”

How to Switch from Excel Without Breaking Payroll

Illustrative scenario: a 25-person Kathmandu agency

Consider a typical 25-person digital agency running payroll on one spreadsheet. The finance officer spends around two days a month on salaries: copying attendance from the fingerprint machine, recalculating TDS after any raise, typing salaries into the bank portal and answering payslip requests on Viber.

After moving to an HRMS with payroll, attendance syncs automatically, payslips go to the mobile app, and the eTDS file and bank file are exported in minutes. The time saving is useful, but the bigger win is consistency: when the slabs changed in Shrawan 2083, the vendor pushed the update and nobody had to rewrite formulas. At Rs 250–500 per employee, the software cost of Rs 6,250–12,500 a month is usually less than the cost of two days of finance time plus one TDS error.

Follow this rollout plan to switch safely:

Week 1–2

Clean employee master data: PAN, SSF ID, bank account, basic and allowances.

Week 2–3

Import year-to-date earnings, TDS and SSF since Shrawan 1 so annual tax stays correct.

Month 1

Parallel run: old sheet and new system, compare every payslip line by line.

Month 2

Go live, retire the spreadsheet, and launch the employee app.

Timing tip: switching at the start of a fiscal year (Shrawan) is cleanest. If you switch mid-year — as you would now in Kartik — importing year-to-date figures is not optional, because TDS is calculated on the whole year.

Common Payroll Mistakes in Nepal (and How Software Prevents Them)

Still using FY 2082/83 slabs. Over-deducts TDS and frustrates staff. Ask your vendor for proof of the update.
Artificially low basic salary. Keeping basic under 60% of gross to cut SSF invites disputes. Good systems warn you.
Late SSF enrolment. The legal risk sits with the employer, and SSF compliance is now checked at business registration renewal.
Forgetting the festival allowance is taxable. The Dashain payment must be included in the annual TDS projection.
Missing the 25-day eTDS window. Late deposits attract interest and penalties; reminders and one-click exports help.
No final-settlement recalculation. Exits need a full TDS recompute, not just last month’s salary.

Industry Notes: Who Needs What

Hotels and restaurants: rotating shifts, night duty and service charge distribution matter most. Pair payroll with your hotel management software.
Pharmacies and clinics: long opening hours mean shift and overtime rules are key. See our pharmacy billing software guide for the billing side.
Retail, distribution and warehouses: multi-location attendance and daily-wage staff. Combine with inventory management software so stock and staffing data live in connected systems.
IT companies and INGOs: remote staff, mobile check-in, project codes and donor-wise payroll reports.

Frequently Asked Questions

What is the best payroll software in Nepal?

There is no single best choice for everyone. RigoHR is the most established option for mid-size and large organisations, while NepalHRM is the strongest free choice for teams of up to 10. Shortlist two or three Nepal-built tools and run the demo questions above before deciding.

Is there free HR software in Nepal?

Yes. NepalHRM is free forever for teams of up to 10 employees, including payroll, attendance and leave. Larger teams pay per active employee in NPR.

How much does HR software cost in Nepal?

Published prices range from free (small teams) to about Rs 250–500 per employee per month. A flat-fee model of around Rs 2,490 per month has also been proposed. Budget extra for biometric devices, setup and VAT.

What are the income tax slabs in Nepal for FY 2083/84?

As announced in the budget: 1% up to Rs 10 lakh, 10% from Rs 10–15 lakh, 20% from Rs 15–25 lakh, 27% from Rs 25–40 lakh, and 29% above Rs 40 lakh, applied from Shrawan 1, 2083.

How is SSF calculated in payroll?

SSF is 31% of basic salary: the employer contributes 20% and 11% is deducted from the employee. It is calculated on basic salary, not gross, and deposited monthly.

Can I use BambooHR or Zoho for payroll in Nepal?

You can use them for HR records and leave, but not for compliant payroll. They do not handle SSF, Nepali TDS slabs, eTDS files or the BS calendar.

Does payroll software need IRD approval in Nepal?

No formal approval like billing software. IRD approval and CBMS rules apply to sales invoicing software. For payroll, the requirement is correct TDS, timely deposits and an accurate eTDS return.

Final Verdict

The right payroll and HR software in Nepal is the one that gets local compliance right first and looks good second. In FY 2083/84 that means the new slabs, SSF at 31% of basic, a ready eTDS file and bank salary files. Small teams can start free with NepalHRM; established organisations will find RigoHR the safest known quantity; and Pace HRMS, PayTime, ARKBO, RealHRsoft and Leave Balance are worth demoing if you want a different price or workflow.

Shortlist three, run the six demo questions with your own data, check the vendor updated for the new budget, and plan a one-month parallel run. That process protects your staff’s take-home pay — and your company’s compliance record.

More business software guides

Sources and disclaimer: Tax slabs from the FY 2083/84 budget as reported by Frontline Consult; SSF rates from the Contribution-based Social Security Act and Pioneer Law; eTDS timing from Law Alpine; vendor details from RigoHR, NepalHRM (via OnlineKhabar), Pace HRMS, PayTime (TrustRadius), ARKBO, Leave Balance and RealHRsoft. This article is general information, not tax or legal advice. Verify current rules with the Inland Revenue Department, the SSF or a registered auditor. wilson.com.np has no affiliate relationship with any vendor listed.

Canva Pro Price in Nepal (2026): Official NPR Cost, Free vs Pro & Cheapest Legit Way to Pay

Canva Pro Price in Nepal (2026): Official NPR Cost, Free vs Pro & the Cheapest Legit Way to Pay

By Wilson Shrestha · Last updated: 20 October 2026 · Prices checked on Canva’s official pricing page and Nepal Rastra Bank’s exchange rate

Search “Canva Pro price in Nepal” and most results are shops selling Canva for Rs 99 to Rs 999 a year. Very few tell you what Canva itself charges, why those deals are so cheap, or what you lose if the account stops working halfway through a client project.

This guide fixes that. You get Canva’s official Pro price converted to rupees at today’s NRB rate, the cost with 13% VAT, what changes between Free, Pro and Business, how much of your $500 dollar card limit Pro uses, and an honest breakdown of what the cheap Nepali offers actually are.

Quick answer: Canva Pro price in Nepal (October 2026)

Canva Pro yearly: US$144 a year = about Rs 21,923 a year, which works out to roughly Rs 1,827 a month.
Canva Pro monthly: about US$18 = Rs 2,740 a month (Rs 32,884 if you pay monthly for a full year).
With 13% VAT (worst case): about Rs 24,773 a year, or Rs 3,097 a month.
Canva Business: US$250 per person a year = about Rs 38,060 per person.
Free options: Canva Free (Rs 0 forever), a Pro free trial, Canva Education for K-12 teachers and their students, and Canva for Nonprofits.

Rupee figures use Rs 152.24 per US dollar, Nepal Rastra Bank’s USD selling rate published on 18 October 2026. Canva lists prices before tax, and it uses regional pricing in some countries, so the figure on your own checkout page is the one that counts. Check the NRB forex page for today’s rate.

In this guide

1. Price table in NPR ·
2. Yearly vs monthly ·
3. Why prices online don’t match ·
4. Free vs Pro ·
5. Pro vs Business ·
6. How to pay from Nepal ·
7. The $500 card limit ·
8. Rs 379 deals explained ·
9. Free and student options ·
10. Is it worth it? ·
11. FAQs

Canva Pro Price in Nepal: Every Plan in Nepali Rupees

Canva does not sell its plans in Nepali rupees. You pay in US dollars with an international card or PayPal, and your bank converts the amount on the day of payment. The table below converts Canva’s current list prices at Rs 152.24 per dollar.

Plan	Official price	In NPR	With 13% VAT	Who it’s for
Canva Free	$0	Rs 0	Rs 0	Occasional posts, posters, slides
Canva Pro (yearly)	$144 per year	Rs 21,923 (Rs 1,827/month)	Rs 24,773	One person who designs every week
Canva Pro (monthly)	About $18 per month	Rs 2,740/month	Rs 3,097/month	A short project or a test month
Canva Business (yearly)	$250 per person per year	Rs 38,060 per person	Rs 43,008 per person	Teams, agencies, shared brand work
Canva Business (monthly)	About $25 per person per month	Rs 3,806 per person	Rs 4,301 per person	Teams that change size often
Canva Enterprise	Custom quote	On request	–	Large organizations needing SSO
Canva Education	Free	Rs 0	Rs 0	Eligible K-12 schools, teachers and their students
Canva for Nonprofits	Free (one team, up to 50 users)	Rs 0	Rs 0	Approved non-profit organizations

Check your own checkout page before you pay

Canva says it adjusts prices by region and currency, so an account billed from Nepal may see a lower Pro price than the US list price above. Treat the rupee figures in this guide as the upper limit. Log in, click Try Canva Pro, and look at the final amount shown before you confirm. That number already includes any tax Canva charges.

Yearly vs Monthly: Which Canva Pro Plan Costs Less in Nepal?

Paying yearly is the single easiest way to cut the Canva Pro price. At the current list prices, a full year paid monthly costs $216, while the yearly plan costs $144. That is a saving of $72, or about Rs 10,961, roughly a third off.

What one year of Canva costs, by plan and billing

Per person, before tax and bank charges, at Rs 152.24 per US dollar.

Canva Pro, paid yearly Rs 21,923

Canva Pro, paid monthly for 12 months Rs 32,884

Canva Business, paid yearly Rs 38,060

Canva Business, paid monthly for 12 months Rs 45,672

When monthly still makes sense:

You need Pro for one wedding season, one Dashain–Tihar campaign or one event, then go back to Free.
You aren’t sure you’ll use the Pro features. Take the free trial first, then a single paid month, then decide.
Your dollar card balance is low and you can’t load $144 in one go.

If you expect to use Canva for more than about eight months of the year, the yearly plan is cheaper.

Why Canva Pro Prices Online Don’t Match

If you have seen Canva Pro listed at $119.99, $120, $144 and $180 a year on different websites, they are not all wrong. They were captured at different times. Many Nepali articles and seller pages still quote the oldest number, and convert it at an old exchange rate on top of that.

EARLIER

$12.99 a month or $119.99 a year. The price most older guides still show. Canva Teams had a cheap flat rate for up to five people.

SEPTEMBER 2024

The big Teams change. Canva replaced flat Teams pricing with per-seat pricing, which raised bills sharply for many existing teams and drew wide criticism.

2025

Pro around $15 a month or $120 a year. Teams sold at $10 per person a month with a three-seat minimum.

MID-2026

Pro at $18 a month. Teams was replaced for new customers by Canva Business at $25 per person a month, with no seat minimum. Price trackers recorded the yearly Pro price at $180 in September.

OCTOBER 2026 (NOW)

Pro at $144 a year, Business at $250 per person a year on Canva’s own pricing page.

There is a second reason for the confusion: exchange rates. At Rs 135 per dollar, the old $119.99 price looks like Rs 16,200 a year. The real October 2026 figure is about Rs 21,923, or roughly 35% more. If you are budgeting for a client or a college club, use the current numbers.

Canva Free vs Canva Pro: What You Actually Get

Canva Free is genuinely useful, and plenty of Nepali shops, schools and student clubs run on it. Pro matters when you hit one of its limits often. Here is the official comparison in plain words.

Feature	Canva Free	Canva Pro
Templates	1.6M+	3.6M+ (including premium)
Photos, videos, graphics, audio	4.7M+	141M+ premium
Background remover (images and video)	No	Yes
Magic Resize, translate and other AI tools	Limited	Yes (fair use)
Premium AI uses per month	Up to 20	Up to 200 (10x Free)
Brand Kits	1 (3 colours only)	5
Cloud storage	5GB	100GB
Print-ready and CMYK export	No	Yes
Schedule social media posts	No	Yes
Design in bulk	No	Yes
Support tickets and live chat	Limited	Yes

The Pro features that matter most for Nepali users:

Background remover. The feature most people upgrade for: product photos for an online shop, passport-style cut-outs, event posters with speaker photos.
Print-ready CMYK export. Printing presses in Kathmandu and Pokhara often ask for print-ready PDFs. Free exports can shift colours on flex banners and brochures.
Magic Resize. Turn one Facebook post into an Instagram story, a TikTok cover and an A4 poster in seconds, instead of rebuilding each one.
Brand Kits. Freelancers handling three or four clients can keep each client’s logo, fonts and colours separate.
Content scheduler. Plan a week of posts for a restaurant or shop in one sitting.

One detail most guides miss: the free trial has Free-level AI

Canva’s pricing page says the AI allowance during a Pro trial is the same as Canva Free. You get the full 10x allowance only once your paid plan starts. So if you are testing Pro mainly for its AI image and video tools, don’t judge them on trial limits alone. Use the trial to test the background remover, premium templates, Magic Resize and brand kits instead.

Canva Pro vs Canva Business: The “One Person” Rule

This is where many small businesses and agencies in Nepal overspend or break the rules without knowing it. Canva’s pricing FAQ is clear: only one person can use a Canva Pro account. Pro cannot invite team members. The moment two people need their own logins, you need Canva Business.

Canva Pro

Rs 21,923/year

One person only
5 Brand Kits, 100GB storage
Up to 200 premium AI uses a month
Best for freelancers, creators, solo shop owners

Canva Business

Rs 38,060/person/year

Invite team members, pay per seat
100 Brand Kits, approvals, 500GB storage
Up to 400 premium AI uses a month
Best for agencies, marketing teams, organizations

Example: a two-person digital marketing startup in Kathmandu could buy two separate Pro accounts for $288 a year (about Rs 43,845) or two Business seats for $500 (about Rs 76,120). Two Pro accounts are cheaper, but the two people can’t share brand templates or approve each other’s work inside one team. If that collaboration matters, Business is the right plan. If each person works on their own clients, two Pro accounts are fine.

Canva Teams is no longer sold to new customers. Existing Teams subscribers keep their plan, but anyone pricing “Canva Teams” in 2026 is really pricing Canva Business.

How to Pay for Canva Pro From Nepal

Canva accepts credit and debit cards (Visa, Mastercard, American Express), PayPal and Google Pay, plus local wallets in a handful of countries. Nepali wallets like eSewa, Khalti and IME Pay are not on Canva’s list of payment options, so you cannot pay Canva directly with them.

Do you have a card that works for international online payments?

↓

YES: buy directly from Canva

A prepaid dollar card, or a Visa or Mastercard with international e-commerce enabled by your bank.

→ Cheapest legitimate route. Account and designs stay 100% yours. Load a few dollars extra for tax and conversion.

NO: use a Nepali seller

Pay with eSewa, Khalti, mobile banking or bank transfer.

→ Ask exactly what kind of account it is (see the reseller section below) and only accept activation on your own email.

Buying Canva Pro directly, step by step:

Load your prepaid dollar card, or ask your bank to enable international online payments on your debit or credit card.
Log in to Canva on a web browser (not the phone app, where app-store pricing can differ).
Click Try Canva Pro, choose Yearly or Monthly, and enter your card.
Check the final total, which includes any tax, before you confirm.
Set a reminder a few days before the trial ends or the plan renews. Canva renews automatically.

If you don’t have a dollar card yet, our guide to the dollar card in Nepal covers which banks issue one, the documents you need and how reloading works.

Is VAT charged on Canva Pro in Nepal?

Nepal applies 13% VAT to digital services that foreign companies sell to Nepali consumers, and providers above the registration threshold must collect it. Canva says its prices exclude tax and that any tax is calculated from your billing details and shown before you confirm. Whether VAT appears on your Canva bill depends on Canva’s registration status, so read the total at checkout. The VAT column in this guide shows the worst case. Your bank may also convert at its own selling rate, usually slightly above NRB’s.

How Much of Your $500 Dollar Card Limit Does Canva Pro Use?

Most individuals in Nepal pay foreign subscriptions with a prepaid dollar card capped at $500 per person per year. Canva Pro on its own fits comfortably. The problem starts when it shares that limit with an AI chatbot, hosting and a domain.

Share of the $500 yearly limit used by each option

Before VAT. Bars show the percentage of $500.

Canva Pro yearly ($144) 29%

Canva Pro monthly for 12 months ($216) 43%

Canva Pro yearly + ChatGPT Plus or Claude Pro monthly ($384) 77%

Canva Pro monthly + a $20 AI chatbot monthly ($456) 91%

The lesson: pay for Canva Pro yearly if it will share your card with anything else. Monthly Canva plus one $20 AI tool leaves only about $44 for the rest of the year, before tax. For a full breakdown of what the popular AI tools cost, see our AI tools price in Nepal guide, or the detailed pages on ChatGPT price in Nepal and Claude AI price in Nepal.

Canva Pro for Rs 379? What Cheap Nepali Deals Really Are

Nepali shops advertise Canva Pro from a few hundred rupees a year, far below Canva’s own price. These are not all scams, but they are rarely a normal Canva Pro subscription. Here are the main types, based on what sellers’ own listings say in 2026. We have not bought from these sellers, so treat these as advertised prices.

Offer type	Advertised price	What it usually is	Main risk
“Team” or “family join”	About Rs 379–1,900 a year	You are invited as a member of the seller’s team	The owner can remove you at any time; team brand assets may not be yours
“Edu” or education account	About Rs 299 a month to Rs 1,999 a year	A seat in a Canva Education class	Not allowed for adults outside K-12 schools; can be revoked
“In mail” or shared login	About Rs 99–999	An account the seller controls	Others can see and delete your designs; account can be suspended
“Individual activation” on your email	About Rs 7,000–10,000 a year	A Pro plan billed to your own account by the seller	Safest reseller option; ask how it is billed and whether it renews
Direct from Canva	Up to Rs 21,923 a year	Your own Pro subscription	None beyond needing a working card

Why the gap is so big: a single Canva Business seat costs $250 a year, about Rs 38,000. Nobody can sell a genuine paid seat for Rs 379 and stay in business. Prices that low usually rely on a Canva Education, nonprofit or old Teams account that is not meant to be resold, which is why such accounts sometimes stop working without warning.

Avoid these completely

“Canva Pro Mod APK” or cracked versions. Canva runs in the cloud, so a modified app can’t really unlock Pro. These files are a common way to spread malware and steal logins.
“Lifetime Canva Pro” for a one-time fee. Canva does not sell lifetime Pro.
Any seller who asks for your Canva password. Legitimate team invites only need your email address.

If you do buy from a reseller, check these five things first:

Is it activated on my own email? Never accept a login the seller controls.
What type is it? Ask directly: team invite, education, or individual Pro.
Where do my designs live? On a team invite, keep important designs in your personal folders, not the team’s, and download backups of client work.
What happens if it stops? Get the replacement or refund policy in writing.
Is the seller a real business? A registered company with a website and order system is safer than a WhatsApp-only page.

Legit Ways to Get Canva Pro Features Free in Nepal

OPTION 1

Canva Pro free trial

Available to new Pro users and usually about 30 days. A card is needed, and it converts to a paid plan unless you cancel first.

OPTION 2

Canva Education

Free for certified K-12 teachers at accredited schools, who then invite their students. Available worldwide, including Nepal.

OPTION 3

Canva for Nonprofits

Free Pro features plus team tools for one team of up to 50 people, for approved non-profit organizations.

Can college and university students in Nepal get Canva Pro free?

Usually not through Canva Education. Canva’s eligibility rules exclude college and university students, lecturers and higher-education institutions. Students in Class 1 to 12 can get it only if their teacher or school is verified and invites them. Bachelor’s and master’s students can check whether their college has Canva for Campus, Canva’s paid institutional plan. If it doesn’t, Canva Free plus a short Pro trial during a heavy project is the honest route.

How Nepali schools and teachers can apply

Go to Canva’s education sign-up page and choose the teacher option.
Sign up with your school email if it has one; verified school domains get instant access.
Otherwise, upload a teaching licence, school ID or appointment letter showing you currently teach. Canva says it reviews documents within 48 hours.
Once approved, create a class and invite your students by email or link.
Canva asks teachers to re-verify every three years.

Is Canva Pro Worth the Price in Nepal?

On the yearly plan, Canva Pro costs about Rs 1,827 a month, or roughly Rs 60 a day. Whether that is worth it depends on how often you hit Free’s limits, not on how many templates exist.

You are…	Our pick	Yearly cost
A school student or casual user	Canva Free, or Canva Education through your teacher	Rs 0
A college student making assignments and club posters	Canva Free, plus a Pro trial during big projects	Rs 0
A freelancer or social media manager	Canva Pro yearly	About Rs 21,923
An online shop owner editing product photos	Canva Pro yearly (background remover)	About Rs 21,923
A blogger or YouTuber	Free first; Pro once you publish thumbnails weekly	Rs 0 to 21,923
An agency or team of 2+	Canva Business, one seat per person	About Rs 38,060 per person
An NGO or community organization	Apply for Canva for Nonprofits	Rs 0

A practical test before you pay

For one week on Canva Free, note every time you reach for a locked feature: a crown-marked template, the background remover, resize or a print-ready PDF. If it happens most days, Pro will pay for itself in time saved. If it happens once or twice, stay on Free and start a Pro trial only when a big project arrives.

Canva Pro for bloggers and SEO work

If you run a blog, Canva handles featured images, Pinterest pins and infographics, but it does nothing for rankings on its own. Budget for it alongside your SEO stack. Our best SEO tools roundup lists free and paid options, Ahrefs vs Semrush vs Ubersuggest compares the big keyword tools on price, and the Rank Math vs Yoast SEO showdown helps you choose a WordPress plugin. Tip: export blog images from Canva as WebP or compressed JPG, and give each one descriptive alt text.

Frequently Asked Questions

What is the Canva Pro price in Nepal?

Canva Pro costs US$144 a year on Canva’s pricing page, about Rs 21,923 at NRB’s October 2026 rate of Rs 152.24 per dollar, or roughly Rs 1,827 a month. Paid monthly, it costs about $18, or Rs 2,740 a month. Canva may show a lower regional price at checkout from Nepal.

What is the Canva Pro monthly price in Nepal?

About US$18, or Rs 2,740 a month before tax. With 13% VAT it would be about Rs 3,097. The yearly plan works out to about Rs 1,827 a month, roughly a third cheaper.

Can I pay for Canva Pro with eSewa or Khalti?

Not directly. Canva accepts international cards, PayPal and Google Pay, and eSewa and Khalti are not among its payment options. You can pay with a prepaid dollar card, or buy through a Nepali reseller who accepts eSewa or Khalti.

Is Canva Pro free for students in Nepal?

Only for K-12 (school-level) students whose verified teacher invites them through Canva Education. College and university students are not eligible for Canva Education, though they may get access if their institution has Canva for Campus.

Is there a Canva Pro free trial in Nepal?

Yes. New users can start a free trial of Pro from Canva’s pricing page, usually about 30 days. You need a card that works for online payments, and the AI allowance during the trial is the same as Canva Free.

Can I share one Canva Pro account with my team?

No. Canva states that only one person can use a Canva Pro account. For a team, use Canva Business, which costs about US$250 (Rs 38,060) per person a year, or buy each person their own Pro plan.

Are Rs 379 Canva Pro deals in Nepal safe?

They are usually team invites or education accounts, not your own Pro subscription. They can work, but the account owner or Canva can remove access at any time. Never share your password, and keep backups of important designs.

Is VAT added to Canva Pro in Nepal?

Canva’s prices exclude tax, and Nepal applies 13% VAT to foreign digital services sold to consumers. Any tax Canva charges appears on the checkout page before you confirm. With 13% VAT, the yearly plan would cost about Rs 24,773.

Canva Pro or Canva Business for a small business in Nepal?

If only one person designs, Canva Pro is enough and cheaper. If two or more people need their own logins, shared brand templates or design approvals, choose Canva Business and pay for one seat per person.

Final word

The official Canva Pro price in Nepal is about Rs 21,923 a year (Rs 1,827 a month) on the yearly plan, or Rs 2,740 a month if you pay monthly, before tax. Start with Canva Free and a trial, pay yearly once you are sure, and buy on your own card so your designs stay yours. If you go through a reseller, insist on activation on your own email and understand exactly what kind of account you are getting.

Canva changes its prices often. Before you subscribe, check Canva’s pricing page and today’s NRB exchange rate. We update this page when prices change.

Sources: Canva pricing page (plans, features, AI allowances and FAQ, checked 20 October 2026); Canva Education eligibility guidelines; Canva supported payment options; Nepal Rastra Bank foreign exchange rates (USD selling rate Rs 152.24, 18 October 2026); independent Canva price trackers for monthly prices and price history (2025–2026); Inland Revenue Department VAT rules for non-resident digital service providers; reseller prices from Nepali seller listings in 2026.

Gemini Price in Nepal (2026): Google AI Plus, Pro & Ultra Cost in NPR

By Wilson Shrestha · Last updated: 20 October 2026 · Prices checked against Google’s official Nepal subscriptions page and Nepal Rastra Bank’s exchange rate

Search “Gemini price in Nepal” and most results are shops selling Gemini for anything from Rs 599 to Rs 9,999, with no explanation of why the prices are so different. The few explainer pages still call it “Gemini Advanced” and quote AI Plus at its old launch price.

This guide fixes that. You get every Google AI plan sold in Nepal converted to rupees at this week’s rate, the extra costs (13% VAT and the $500 dollar card cap), the free student plan most people don’t know about, how family sharing can cut Google AI Pro to about Rs 500 a head, and what those cheap reseller deals actually are.

Quick answer: Gemini price in Nepal (October 2026)

Gemini Free: Rs 0
Google AI Plus: $4.99 = about Rs 760/month (Rs 858 with 13% VAT)
Google AI Pro: $19.99 = about Rs 3,043/month (Rs 3,439 with VAT)
Google AI Ultra: $99.99 = about Rs 15,222, or $199.99 = about Rs 30,446 a month
Students: Google AI Plus free for one year for eligible university students aged 18+, if claimed by 31 December 2026
Resellers (eSewa/Khalti): Rs 599 to Rs 8,000+, usually for a family-group slot or a promotional term, not a plan you own

Rupee figures use Rs 152.24 per US dollar, Nepal Rastra Bank’s selling rate on 19 October 2026. Google bills Nepal in US dollars, so check the NRB forex page for today’s rate.

In this guide

1. All plans in NPR ·
2. What each plan gets you ·
3. Real cost from Nepal ·
4. Free student plan ·
5. Family sharing ·
6. Reseller prices ·
7. How to buy ·
8. Gemini vs ChatGPT vs Claude ·
9. Which plan to choose ·
10. FAQs

All Gemini Plans and Their Price in Nepali Rupees

Google no longer sells “Gemini Advanced”. Paid Gemini now comes inside Google AI plans (billed through Google One), and each one bundles cloud storage for Gmail, Drive and Photos. Google’s Nepal subscriptions page lists four personal tiers, all priced in US dollars:

Free

Rs 0

Flash-Lite model, Deep Research, Gemini Live, Canvas, 15 GB storage.

Google AI Plus

Rs 760

2x Free limits, Flash model, video generation, Gemini in Gmail, 400 GB.

Google AI Pro

Rs 3,043

4x Free limits, Pro model and Gemini 4 Argon, Gemini in Docs, 5 TB.

Google AI Ultra

Rs 15,222+

5x or 20x Pro limits, Project Genie, YouTube Premium, 20 TB+.

Plan	Official price	In NPR/month	With 13% VAT	Storage
Gemini Free	$0	Rs 0	Rs 0	15 GB
Google AI Plus	$4.99/month	Rs 760	Rs 858	400 GB
Google AI Pro	$19.99/month	Rs 3,043	Rs 3,439	5 TB
Google AI Ultra (5x)	$99.99/month	Rs 15,222	Rs 17,201	From 20 TB
Google AI Ultra (20x)	$199.99/month	Rs 30,446	Rs 34,405	From 20 TB
Gemini Enterprise Business	$21/seat/month	Rs 3,197 per user	Rs 3,613	25 GiB per seat (pooled)
Gemini Enterprise Standard/Plus	From $30/seat/month	From Rs 4,567 per user	From Rs 5,161	Up to 75 GiB per seat

Monthly cost of each Gemini plan in Nepal

Before tax and bank charges, at Rs 152.24 per US dollar. Bars scaled to the most expensive plan.

Google AI Plus Rs 760

Google AI Pro Rs 3,043

Google AI Ultra (5x) Rs 15,222

Google AI Ultra (20x) Rs 30,446

What other Gemini price pages for Nepal get wrong

AI Plus is $4.99, not $7.99. Google cut the price in June 2026. Pages quoting $7.99 (about Rs 1,216) overstate it by 60%.
Ultra is no longer one $249.99 plan. Since Google I/O 2026 it comes in two tiers, $99.99 and $199.99.
Old exchange rates. Converting at Rs 135 makes Pro look like Rs 2,700. At October 2026 rates it is about Rs 3,043 before tax.
Reseller prices are not Google’s prices. A Rs 599 “18-month Gemini Pro” is a family-group slot or a promotional term, not something Google sells for that amount.

What Each Gemini Plan Actually Gets You

Google renames its models every few months, so focus on three things that separate the plans: which model you get, how much you can use it, and how much storage comes with it. Google doesn’t publish fixed message counts. Instead, usage is compute-based: a long, file-heavy chat uses more of your limit than a quick question, the limit refreshes every five hours until you hit a weekly cap, and you can buy AI credits to extend it.

Gemini Free (Rs 0)

The free plan uses the Flash-Lite model and still includes image generation, Deep Research, Gemini Live voice chats, Canvas and Gems, plus limited access to Google Flow and the standard 15 GB of Google storage. For homework help, translation, emails and quick research, it is genuinely enough.

Google AI Plus (about Rs 760)

Plus is the budget upgrade and the cheapest paid AI chat plan you can buy in Nepal. It doubles the Free usage limits, unlocks the Flash model and video generation, adds 200 Google Flow credits a month, puts Gemini inside Gmail and Vids, and raises your storage to 400 GB. Think of it as “Free with more room”, not “cheap Pro”: it does not include the Pro model.

Google AI Pro (about Rs 3,043)

This is the plan people mean when they say “Gemini Pro” or the old “Gemini Advanced”. You get the Pro model and Gemini 4 Argon, four times the Free limits, a 1 million token context window (Google says up to 1,500 pages of uploads), 1,000 Flow credits, Gemini in Gmail and Docs, entry access to the Antigravity coding platform and 5 TB of storage. Google AI Pro can also be shared with up to five family members (more on that below).

Google AI Ultra (from about Rs 15,222)

Ultra is for people who max out Pro every day. The $99.99 tier gives 5x Pro’s limits and the $199.99 tier 20x, with 10,000 or 25,000 Flow credits, Project Genie (interactive worlds), an individual YouTube Premium plan in supported countries and storage from 20 TB. For almost everyone in Nepal it is overkill, and a full year costs more than double the $500 dollar card limit.

Feature	Free	AI Plus	AI Pro	AI Ultra
Usage limit	Standard	2x Free	4x Free	5x or 20x Pro
Best model	Flash-Lite	Flash	Pro + Gemini 4 Argon	Highest access to all
Video generation	No	Yes	Yes	Yes, highest limits
Google Flow credits	Limited	200	1,000	10,000 or 25,000
Gemini in Gmail	No	Yes	Yes	Yes
Gemini in Docs	No	No	Yes	Yes
Antigravity (coding agents)	Free tier	Free tier	Entry limits	Higher or highest
Storage	15 GB	400 GB	5 TB	20 TB+

The Real Cost of Gemini From Nepal

The dollar price is only the starting point. Three things decide what actually leaves your bank account.

1. Exchange rate and bank margin

Google charges your card in dollars, and your bank converts at its own selling rate, usually a little worse than NRB’s reference rate. The rupee also moves: NRB’s dollar rate was above Rs 155 in the second week of October and Rs 152.24 by the 19th. On Google AI Pro that is a difference of about Rs 60 a month for exactly the same plan.

2. 13% VAT on foreign digital services

Nepal applies 13% VAT to digital services that foreign companies sell to Nepali consumers. Whether it appears on your Google invoice depends on Google’s checkout for your account, so read the final total before you confirm. If it is added:

Plan	Per month	Per month with VAT	12 months with VAT
Google AI Plus	Rs 760	Rs 858	Rs 10,301 ($67.66)
Google AI Pro	Rs 3,043	Rs 3,439	Rs 41,267 ($271.06)
Google AI Ultra (5x)	Rs 15,222	Rs 17,201	Rs 2,06,416 ($1,355.86)

3. The $500 yearly dollar card limit

Most people in Nepal pay foreign subscriptions with a prepaid dollar card, which NRB caps at $500 per person per year. That cap, more than the price itself, decides which Gemini plan you can realistically keep for a full year:

How much of your $500 yearly dollar card limit each plan uses

12 months of each plan, compared with the $500 prepaid card cap

AI Plus for 12 months ($59.88) 12%

AI Plus + 13% VAT ($67.66) 14%

AI Pro for 12 months ($239.88) 48%

AI Pro + 13% VAT ($271.06) 54%

AI Ultra (5x) for 12 months ($1,199.88) 240% – not possible

Pro fits, but it uses about half your yearly allowance, and that same $500 also has to cover hosting, domains, Canva or a second AI tool. Our guide to the dollar card in Nepal explains which banks issue it, the documents you need and how the yearly limit resets.

Free Google AI Plus for Students in Nepal

This is the deal almost no Nepali price page mentions. Google’s Nepal student page currently offers Google AI Plus free for one year to eligible university students aged 18 and over. That is worth about Rs 9,116 at today’s rate.

What you get

2x Free usage limits
400 GB of storage
Video generation with Gemini Omni
Unlimited uploads for study notebooks, visuals and Gemini Live

The catches

Redeem by 31 December 2026
A valid payment method is needed at sign-up
It renews at $4.99 a month after the year unless you cancel
Student status has to be re-verified each year

Tip: claim it from Google’s student page, then set a phone reminder for the renewal date. If you only have a prepaid dollar card, check it has a small balance for the verification charge, and remember the renewal will start drawing from your $500 yearly limit if you forget to cancel. Eligibility depends on Google verifying your university, so not every college may qualify.

Gemini Family Sharing: Split Google AI Pro Six Ways

Google One plans can be shared with up to five other people in your Google family group, at no extra cost. Google says family members on a Google AI Pro plan get its AI benefits too, and each person uses their own Google account, so nobody can see anyone else’s chats, files or photos.

Plan manager pays Google AI Pro: Rs 3,043/month

↓ shares with up to 5 family members ↓

Manager
own account

Member 1
own account

Member 2
own account

Member 3
own account

Member 4
own account

Member 5
own account

Split six ways: about Rs 507 per person per month (Rs 573 with VAT)

That is cheaper than AI Plus for each person, with the full Pro model. Before you set it up, know the trade-offs:

The 5 TB is shared, not 5 TB each.
The manager controls everything. They can remove a member at any time, and if their card fails, everyone loses Pro together.
Some benefits stay with the manager only, and AI features are for members aged 18+.
It is meant for a real family group. Google’s family rules expect members to live in the same country, so it works best for your household or a close group you trust, not strangers.

Official Price vs Nepali Reseller Prices

Because many people in Nepal don’t have a working card, shops sell Gemini for eSewa, Khalti and Fonepay. Here is what Nepali sellers advertise in 2026 compared with Google’s own price of Rs 36,519 for 12 months of Pro. We have not bought from these sellers, so treat these as listed prices only.

Type of offer	Advertised price	Works out to	What it usually is
Official Google AI Pro (your card)	Rs 3,043/month	Rs 3,043/month	Baseline. Your plan, fully private
“Gemini Pro” family invite, 18 months	Rs 599–1,999	Rs 33–111/month	A slot in the seller’s family group
Pro upgrade on your own Gmail, 18 months	About Rs 2,500	About Rs 139/month	A promotional or partner term
Pro on your own Gmail, 12 months	Rs 3,499–8,000	Rs 292–667/month	Varies; ask how it is billed
“Lifetime” Gemini Pro	About Rs 4,999	Unclear	Google sells no lifetime plan. Avoid
Ultra, 1 month	Rs 3,000–9,999	Rs 3,000–9,999/month	Often a pre-made account, sometimes with limits

Notice the pattern: every reseller deal is far cheaper than paying Google, which is the opposite of ChatGPT, where most private reseller plans cost more than the official price. That’s a signal. Google doesn’t sell Pro for 18 months at Rs 599, so the access comes from somewhere else: a family slot, a promotional offer, or a bundle. These can work fine for months. They can also end early if Google, or the person who owns the family plan, removes you.

Before you pay a Gemini reseller, check these five things

Is it your own account? Only accept activation on your own Gmail. Never use a login the seller controls.
Is it a family invite? If so, the seller is the plan manager and can remove you. Your chats stay private, but your access does not stay guaranteed.
Is the term realistic? “Lifetime” and very long terms at tiny prices are the deals most likely to stop working.
Is there a refund policy if Pro disappears in month three?
Is it a real business? Prefer a registered company with an order system and a VAT bill over a WhatsApp-only seller.

How to Buy Google AI Plus or Pro From Nepal

Nepal is on Google’s supported country list for AI Plus, Pro and Ultra, so you can subscribe directly. You need a personal Google account you manage yourself (not a school or office account) and you must be 18 or older.

STEP 1

Get a card

A prepaid dollar card or an international Visa/Mastercard with online payments turned on.

STEP 2

Open Google One

Go to one.google.com/ai, or tap Upgrade in the Gemini app.

STEP 3

Pick a plan

AI Plus, AI Pro or AI Ultra. Plus and Pro are easy to mix up, so read the name twice.

STEP 4

Check the total

Confirm the final amount, including any tax, before paying. Turn on card alerts.

Google lets you cancel any time, but it gives no refunds for part of a billing month, so cancel a few days before renewal rather than after. If you pay inside the Android or iPhone app, the bill goes through Google Play or Apple, which can show a different price from the web, so compare before you subscribe.

Gemini vs ChatGPT vs Claude: Price in Nepal

All three big assistants charge about the same $20 for their main plan, so the choice comes down to the cheap tier, yearly discounts and what you already use every day.

Compared	Gemini	ChatGPT	Claude
Budget plan	AI Plus, Rs 760	Go, about Rs 760–1,218	None
Main plan	AI Pro, Rs 3,043	Plus, Rs 3,045	Pro, Rs 3,045 (Rs 2,538 yearly)
Storage included	5 TB on Pro	No	No
Family sharing	Yes, up to 5 others	No (individual plans)	No (individual plans)
Free student offer	AI Plus for 1 year	No	No
Best for	Gmail, Docs and Drive users	All-round use, images, custom GPTs	Long writing, documents, coding

Gemini’s hidden advantage is the bundle. If you already pay Google for extra storage, AI Pro replaces that bill, so the AI part costs you less than the headline price. For a full breakdown of the other two, read our ChatGPT price in Nepal and Claude AI price in Nepal guides, or compare 18 tools at once in our AI tools price in Nepal list.

Which Gemini Plan Should You Choose?

Do you hit Gemini Free’s limits on work that matters?

↓

→ Stay on Free. If you are a university student, claim the free AI Plus year anyway.

YES, mostly chat and email

→ AI Plus at Rs 760. Double the limits and Gemini in Gmail.

YES, research, Docs or long files

→ AI Pro at Rs 3,043, or about Rs 507 each if split with family.

You are…	Choose	Monthly cost
A university student (18+)	Free AI Plus student plan	Rs 0 for a year
A school student or casual user	Gemini Free	Rs 0
Someone who mainly needs storage plus a bit of AI	AI Plus	Rs 760
A blogger, researcher or office worker on Google Docs	AI Pro	Rs 3,043
A family or household with several users	AI Pro, shared	About Rs 507 each
A small company team	Gemini Enterprise Business	Rs 3,197 per user
A video creator or heavy developer	AI Ultra (only with business income)	Rs 15,222+

For bloggers and SEO work

Gemini Pro is strong for outlines, drafts and summarising long competitor pages, but like every chatbot it has no real search volume or backlink data. Before spending the rest of your dollar card budget, compare dedicated options in our best SEO tools roundup and the price breakdown in Ahrefs vs Semrush vs Ubersuggest. If your site runs on WordPress, our Rank Math vs Yoast SEO showdown covers the AI features built into each plugin.

Is Google AI Pro Worth It in Nepal?

At about Rs 3,043 a month, AI Pro is a real expense, roughly the price of a decent home internet plan. It pays for itself if you live in Gmail, Docs and Drive, need the 5 TB of storage, or can split it with family. It is harder to justify if you mainly chat casually, because Gemini Free and AI Plus already cover everyday questions. And whichever plan you pick, Gemini can still state wrong facts confidently, so check numbers, laws and anything you publish.

Frequently Asked Questions

What is the price of Gemini in Nepal?

Gemini is free to use in Nepal. Paid plans are Google AI Plus at $4.99 a month (about Rs 760), Google AI Pro at $19.99 (about Rs 3,043) and Google AI Ultra from $99.99 (about Rs 15,222), at NRB’s rate of Rs 152.24 per dollar on 19 October 2026.

How much is Gemini Pro in Nepal?

Gemini Pro is sold as Google AI Pro for $19.99 a month, about Rs 3,043, or about Rs 3,439 if 13% VAT is added. Split across a six-person family group, it works out to about Rs 507 per person.

Is Google AI Plus available in Nepal?

Yes. Nepal is on Google’s supported country list for AI Plus, which costs $4.99 a month (about Rs 760) and includes double the Free limits, video generation and 400 GB of storage.

Is Gemini free for students in Nepal?

Gemini Free works for everyone. Eligible university students aged 18+ can also claim Google AI Plus free for one year from Google’s student page until 31 December 2026. A payment method is required and it renews at $4.99 a month unless cancelled.

Can I pay for Gemini with eSewa or Khalti?

Not directly. Google bills Gemini plans in US dollars to an international card. To pay with eSewa or Khalti you need a Nepali reseller, or you can load a prepaid dollar card from your bank and subscribe yourself.

Why do resellers sell Gemini Pro so cheaply in Nepal?

Deals like Rs 599 for 18 months are usually a slot in the seller’s Google family group or a promotional term, not a plan bought at Google’s price. Your chats stay private on your own account, but the seller or Google can end the access early.

Can I share Google AI Pro with my family?

Yes. A Google AI Pro subscriber can share the plan with up to five people in their Google family group at no extra cost. Members aged 18+ get the AI benefits on their own accounts, and the 5 TB of storage is shared.

Does a $500 dollar card cover Google AI Pro for a year?

Yes. Twelve months of AI Pro costs $239.88, or $271.06 with 13% VAT, which is 48–54% of the $500 yearly limit. A year of Ultra ($1,199.88 or more) is not possible on a personal dollar card.

Is Gemini cheaper than ChatGPT in Nepal?

At the main tier they cost the same, about Rs 3,043–3,045 a month. Gemini is cheaper in practice if you use its family sharing, the free student plan or the 5 TB of storage in place of another storage bill.

Final word

The cheapest way to use Gemini in Nepal is the free plan, and university students should claim the free AI Plus year before 31 December 2026. For most working people, Google AI Pro at about Rs 3,043 a month is the plan to buy, and sharing it with family brings it down to about Rs 507 each. Pay on your own account so your data and access stay yours.

Prices change often. Before subscribing, check Google’s Nepal subscriptions page and today’s NRB exchange rate. We update this page when prices change.

How we checked: plan prices, features and footnotes were read from Google’s Gemini subscriptions page for Nepal and student offer page on 20 October 2026; family sharing rules from Google One’s help pages; the exchange rate from Nepal Rastra Bank’s forex page (USD selling Rs 152.24, 19 October 2026); reseller prices from public Nepali seller listings in 2026.

Inventory Management Software in Nepal (2026): Features, Real Costs, IRD/CBMS Rules & How to Choose

Inventory management software dashboard for a Nepali business showing stock levels, low-stock alerts and godown-wise inventory

Inventory Management Software in Nepal (2026): Features, Real Costs, IRD/CBMS Rules & How to Choose

Updated: 19 October 2026 · Reading time: about 14 minutes · Written for shop owners, wholesalers, pharmacies, restaurants and growing SMEs in Nepal

Quick answer

Inventory management software in Nepal is a system that records every purchase, sale, return and godown transfer so your stock count is always correct. For most Nepali businesses, the right choice must handle Bikram Sambat dates, 13% VAT purchase and sales books, godown and batch/expiry tracking, and, if your annual turnover is above Rs 20 crore, billing that syncs with the IRD’s CBMS. Small shops can start with a free or low-cost mobile app; wholesalers and multi-branch businesses usually need desktop accounting-plus-inventory software, a cloud ERP or a custom system that typically costs Rs 90,000 to Rs 1,50,000+ one-time for a single branch.

Key takeaways

Inventory software and billing software are not the same thing. Billing issues the invoice; inventory tracks what is left on the shelf and in the godown.
From Baisakh 2083 (April 2026), the IRD lowered the mandatory e-billing/CBMS threshold from Rs 25 crore to Rs 20 crore annual turnover.
Nepal’s Income Tax Act allows FIFO or average cost for valuing stock when individual items cannot be identified, so your software should support at least one of these.
Price ranges run from free mobile apps to six-figure custom systems. Hardware, training and yearly support often add 20 to 40% to the first-year bill.
Judge any software on a weighted scorecard (compliance, inventory depth, ease of use, local support, 3-year cost, data ownership), not on the demo alone.

In this guide

What inventory management software does
Signs you have outgrown Excel or a notebook
Must-have features for Nepali businesses
IRD, VAT and CBMS rules you must know
4 types of inventory software in Nepal compared
How much it costs (with hidden costs)
What to pick for your type of business
How to choose: a weighted scorecard
30-day plan to switch from Excel
Mistakes to avoid
FAQs

What Is Inventory Management Software (and How Is It Different from Billing Software)?

Most businesses in Nepal begin with a khata notebook, move to an Excel sheet, and stay there long after it stops working. Inventory management software replaces that guesswork with one live record: every purchase adds stock, every sale removes it automatically, and every transfer between godowns or branches is logged.

This is where many buyers get confused. Billing software is about the invoice: VAT, PAN, invoice numbering and, where applicable, IRD approval. Inventory software is about the goods: how many units you have, where they are, what they cost and when to reorder. Good systems do both and link them, so a bill printed at the counter reduces stock in the same moment.

How stock moves through a connected system

1. Purchase / GRN
Supplier bill entered, VAT input recorded, stock added

→

2. Godown / Shelf
Batch, expiry, location and cost saved

→

3. Sale / POS Bill
Barcode scanned, invoice issued, stock deducted

4a. Reports
Sales and purchase VAT books, stock ageing, reorder list, profit by item

4b. CBMS (if in scope)
Invoice synced to the IRD’s Central Billing Monitoring System in real time

7 Signs Your Business Has Outgrown Excel or a Notebook

The system count and the shelf count never match at month-end, and nobody can explain the gap.
You run out of fast sellers during Dashain-Tihar or wedding season because nobody saw stock falling.
Expired medicines, food or cosmetics are found on the shelf after the date has passed.
You have two or more godowns or branches and transfers are tracked by phone calls.
Your accountant rebuilds the VAT purchase and sales books by hand before every monthly or periodic return.
You do not know your real profit per item because purchase prices keep changing.
Staff theft or “shrinkage” is suspected but impossible to prove without user-level logs.

If three or more of these apply, the money lost on dead stock, stock-outs and accountant hours is very likely higher than the cost of a basic system.

Must-Have Features for Inventory Software in Nepal

Many popular tools were built for India or other markets and adapted later. The features below are the ones that matter specifically in the Nepali context. Use this table as your demo checklist.

Feature	Why it matters in Nepal	Who needs it most
Bikram Sambat (BS) dates	Fiscal year closes in Ashad; VAT books and reports are read in BS months	Everyone
13% VAT purchase and sales books	Auto-generated registers save hours before every return	VAT-registered businesses
Multi-godown and branch transfer	Common setup: shop in the bazaar, godown on the outskirts	Wholesalers, distributors, chains
Batch and expiry tracking	Prevents selling expired goods and helps return near-expiry stock to suppliers	Pharmacies, FMCG, cosmetics
Barcode print and scan	Many local items arrive without barcodes, so the system must print its own labels	Retail, marts, hardware
Reorder levels and low-stock alerts	Supplier lead times from India or China can be weeks; alerts must come early	Importers, retailers
FIFO or average cost valuation	These are the two methods named in Section 15 of the Income Tax Act, 2058	Everyone filing tax on stock
Unit conversion	Buy by carton, bora or dozen; sell by piece, kg or packet	Kirana, wholesale, hardware
User roles and audit trail	Shows who edited, cancelled or deleted entries; also an IRD e-billing expectation	Any shop with staff
Offline mode with sync	Billing must not stop during an internet outage	Outside the valley, busy counters
Nepali language interface	The person entering sales is often not the owner or accountant	Family-run shops
QR payment reconciliation	Fonepay, eSewa and Khalti receipts should match bills at closing	Retail and restaurants
Excel import and full data export	Lets you move in from Excel and move out later without losing years of records	Everyone

FIFO vs average cost: a quick example

Say you bought 100 bags of cement at Rs 700 and later 100 more at Rs 760, then sold 120 bags. Under FIFO, the 120 bags sold are costed as 100 at Rs 700 and 20 at Rs 760 (Rs 85,200), so the 80 left are valued at Rs 760 each. Under average cost, every bag is Rs 730, so the 120 sold cost Rs 87,600. Same sales, different reported profit. Pick one method, apply it consistently, and make sure the software calculates it for you instead of your accountant doing it in Excel.

IRD, VAT and CBMS Rules That Affect Your Software Choice

This is the section most competitor pages skip or get wrong, so read it carefully. Three separate rules interact here:

VAT registration: goods traders must register for VAT once annual taxable turnover crosses Rs 50 lakh; the limits for service and mixed businesses are lower. Below the threshold you issue PAN bills.
Mandatory e-billing and CBMS: the Inland Revenue Department has required taxpayers above a turnover threshold to issue invoices electronically and integrate them with the Central Billing Monitoring System. That threshold was Rs 25 crore from FY 2080/81 and was lowered to Rs 20 crore by a directive issued on Baisakh 4, 2083. Entities such as banks that do not bill consumers directly are excluded.
IRD-approved software: if you are in scope, the software that issues your invoices must be on the IRD’s approved list and able to sync in real time.

Mandatory CBMS turnover threshold (Rs crore)

FY 2080/81 (2023/24 budget)Rs 25 crore

From Baisakh 2083 (April 2026)Rs 20 crore

Source: IRD directive reported by Ratopati, April 2026. Some vendor help pages still quote older or sector-specific limits (for example, a separate lower line for restaurants), so confirm the current IRD notice for your sector before you buy.

What this means for inventory software

The inventory module itself (stock counts, godowns, valuation) does not need IRD approval. The billing module that prints your tax invoice does, once you are in scope. If you are below Rs 20 crore today but growing fast, pick software whose billing side is already IRD-approved so you do not have to migrate later. See our IRD-approved billing software list in Nepal and, if you are a developer or vendor, how to get IRD approval for billing software.

IRD-approved systems typically share a few behaviours that you can test in a demo: invoices cannot be deleted (only cancelled with a record), reprints are marked as copies with a count, every user action is logged, invoice numbers run in order, and both BS and AD dates appear. Restaurants have extra wrinkles around KOTs and table bills; our CBMS integration guide for restaurant billing covers those in detail.

4 Types of Inventory Management Software in Nepal Compared

Search results for this keyword are mostly vendor pages, each claiming to be “the best”. A more useful way to think is by type, because the type decides your cost, flexibility and support model.

1. Mobile bookkeeping apps

Example: Karobar (built in Nepal, Nepali language and calendar, stock with low-stock alerts).

Best for: small shops, home businesses, PAN-only traders. Limits: shallow godown and batch control; not meant for supermarkets or large traders.

2. Desktop accounting + inventory

Examples: TallyPrime (Nepal partners offer IRD billing and Nepali Miti), BUSY, Swastik.

Best for: wholesalers, distributors, accountant-led firms. Limits: remote access and multi-branch need extra setup; support depends on the local partner.

3. Cloud ERP (Nepali)

Examples: NitiERP, Providhy, Himalaya ERP, ERPNext with a Nepal IRD app.

Best for: multi-branch retail, manufacturing, businesses wanting POS + HR + accounts in one place. Limits: monthly or yearly fees forever; needs stable internet or a good offline mode.

4. Custom-built software

Built by a local developer for your exact workflow, usually with source code ownership.

Best for: unusual workflows, chains with specific needs. Limits: IRD approval is a separate process; quality depends entirely on the developer.

Factor	Mobile app	Desktop	Cloud ERP	Custom
Upfront cost	Free to low	Medium (licence)	Low to medium	High
Ongoing cost	Optional yearly plan	Yearly renewal/AMC	Subscription	Hosting + support
Godown / batch depth	Basic	Strong	Strong	As built
Multi-branch live sync	Limited	Extra setup	Built in	If scoped
IRD/CBMS billing	Check sector rules	Via Nepal edition/partner	Often included	Needs own approval
Time to go live	Same day	1 to 2 weeks	1 to 4 weeks	6 to 8+ weeks

How Much Does Inventory Management Software Cost in Nepal?

Very few vendors publish prices, which is a major gap in current search results. The figures below are publicly reported data points, not quotes. Use them to sense-check what you are offered.

Reported price points (Rs, first year)

Free mobile app (basic plan)Rs 0

Online accounting with inventory (yearly)Rs 2,820

Paid mobile app plans (yearly, reported 2023)Rs 2,300 to 4,600

Custom billing + inventory + POS + CRM suite (from)Rs 65,000

Custom single-branch POS + inventoryRs 90,000 to 1,50,000

Custom multi-branch with barcode and sync (example)about Rs 1,80,000

Sources: Kathmandu Post (2023) for mobile app plans; eztax.in Nepal page; WebsNP published ranges. Desktop licences (Tally, BUSY, Swastik) and cloud ERPs are mostly quote-based through local partners. Prices may have changed; always ask for a written quote.

Hidden costs most buyers forget

Hardware: barcode scanner, label printer, thermal receipt printer, and sometimes a dedicated counter PC.
Opening stock entry: counting and entering thousands of SKUs takes staff days or a paid data-entry job.
Yearly support or AMC: often charged separately from the licence after year one.
Extra users and branches: many plans price per user, device or location.
Customised invoice formats and reports are frequently billed as change requests.
Hosting and domain renewal for custom web-based systems.

For a deeper breakdown of how these line items add up in practice, our restaurant billing software price guide walks through a full first-year budget; the same logic applies to retail and wholesale.

What to Pick for Your Type of Business

Business	Critical inventory needs	Sensible starting type
Kirana / small retail	Fast billing, unit conversion, udhaaro tracking, low-stock alerts	Mobile app or simple POS (see our kirana POS guide)
Pharmacy	Batch, expiry, near-expiry returns, supplier-wise purchase	Pharmacy-specific software or ERP with expiry module
Restaurant / cafe	Recipe-based raw material deduction, wastage, KOT, CBMS where applicable	Restaurant POS with inventory module
Wholesaler / distributor	Multi-godown, party-wise credit, scheme and discount tracking	Desktop accounting + inventory or cloud ERP
Manufacturer	Bill of materials, raw material to finished goods, work in progress	Cloud ERP with production module
Multi-branch retail chain	Live stock across branches, inter-branch transfer, central purchasing	Cloud ERP or custom system

Illustrative scenario: a hardware wholesaler with two godowns

Picture a hardware wholesaler in Kalimati with a showroom and a godown in Balkhu, about 3,000 items, and an accountant who visits twice a month. On Excel, the godown keeper and showroom staff each keep their own sheet. Every Ashad the physical count is short, but no one can say whether the gap is theft, wrong entries or breakage.

Moving to a system with godown-wise stock and transfer vouchers changes three things: the gap shows up per item and per location, transfers need a second person to receive them, and the VAT books are ready when the accountant arrives. The biggest win is rarely the software itself; it is the discipline that a single shared record forces on everyone.

How to Choose: A Weighted Scorecard for Demos

Shortlist three to five options and score each from 1 to 5 on the criteria below. Multiply by the weight and add up. The highest total, not the slickest demo, wins.

Criterion	Weight	What to test in the demo
Nepal compliance	25%	BS dates, VAT books, IRD approval status, CBMS sync, cancel-not-delete
Inventory depth	25%	Godown transfer, batch/expiry, unit conversion, FIFO or average cost report
Ease of use	15%	Can your counter staff bill 10 real items in your busiest hour? Nepali interface?
Local support	15%	Support hours, Saturday availability, on-site training, partner near you
3-year total cost	10%	Licence + renewals + users + hardware + support over 36 months
Data ownership	10%	Full Excel export, backups, what happens to data if you stop paying

10 questions to ask every vendor

Is your billing module on the current IRD-approved list, and under which company name?
Does it sync with CBMS in real time, and what happens to bills issued while offline?
Which stock valuation methods do you support: FIFO, average cost, or both?
Can I see godown-wise and batch-wise stock in one report?
How do you price extra users, devices and branches?
What exactly is included in yearly support, and what is billed separately?
Can I import my item master and opening stock from Excel?
Can I export all my data at any time, in a usable format?
Who are three current clients in my industry I can call?
How many years has the company been operating, and who maintains the software if the developer leaves?

A 30-Day Plan to Switch from Excel to Inventory Software

The best time to switch is right after a physical stock count, ideally at the start of a BS month or after the fiscal year closes in Ashad, so opening balances are clean.

Week 1: Prepare

Clean the item list, fix names and units, set categories, list suppliers and customers with PAN.

Week 2: Count and load

Do a full physical count per godown, import opening stock and cost, print barcode labels.

Week 3: Run in parallel

Bill in the new system while keeping the old sheet. Train staff, set user roles and reorder levels.

Week 4: Go live

Spot-check 20 fast items against the shelf, compare VAT books, then retire the Excel sheet.

Common Mistakes to Avoid

Choosing on price alone. A cheap system that your staff cannot use creates more errors than Excel.
Skipping the opening count. Wrong opening stock means every report after it is wrong.
Buying foreign software without a Nepal edition. Missing BS dates and Nepali VAT formats will cost you at return time.
Ignoring the CBMS threshold. If you are near Rs 20 crore turnover, buy IRD-approved billing now rather than migrating mid-year.
Giving everyone admin rights. Set roles so only managers can edit prices or cancel bills.
No exit plan. Confirm in writing that you can export all data if you leave.

Frequently Asked Questions

Which is the best inventory management software in Nepal?

There is no single best option. Small shops are often well served by a Nepali mobile app such as Karobar; wholesalers commonly use desktop tools like TallyPrime, BUSY or Swastik through local partners; multi-branch businesses lean towards Nepali cloud ERPs. Choose based on your turnover, number of godowns, and whether you need IRD-approved billing.

How much does inventory software cost in Nepal?

Reported prices range from free mobile apps and a few thousand rupees a year for basic paid plans, up to about Rs 90,000 to Rs 1,50,000 one-time for a custom single-branch POS and inventory system, and more for multi-branch setups. Add hardware, training and yearly support to the first-year budget.

Does inventory software need IRD approval in Nepal?

The stock-tracking part does not. The billing part that issues tax invoices must be IRD-approved and CBMS-connected if your business falls within the mandatory e-billing scope.

Is CBMS mandatory for my business?

Under the IRD directive issued on Baisakh 4, 2083, taxpayers with annual turnover above Rs 20 crore must issue electronic invoices integrated with CBMS, except entities such as banks that do not bill consumers directly. Certain sectors may have separate rules, so check the latest IRD notice.

Which stock valuation method should I use in Nepal?

Section 15 of the Income Tax Act, 2058 allows the first-in-first-out (FIFO) method or the average cost method when individual stock items cannot be identified. Pick one, use it consistently, and confirm your software supports it.

Can I use free inventory apps for my shop?

Yes, for a small single-location shop. Free apps usually handle sales, purchases, stock and customer credit well, but they are not designed for large traders, multiple godowns or mandatory CBMS billing.

Can I use Indian software like Vyapar in Nepal?

You can install it, but check for Nepali BS dates, Nepal VAT report formats, Nepali language and IRD approval before relying on it. Software sold with a Nepal edition by a local partner is usually the safer route.

Cloud or desktop: which is better?

Cloud suits owners who want to check stock from anywhere and businesses with several branches. Desktop suits single-location firms with an in-house accountant and patchy internet. Many businesses now pick cloud systems with an offline mode to get both.

Final Word

Inventory management software in Nepal is no longer just for supermarkets. With the CBMS threshold falling to Rs 20 crore and buyers expecting fast QR-paid billing, even mid-sized traders benefit from one accurate record of what they own. Start with the feature checklist, score three to five options on the weighted scorecard, budget for the hidden costs, and switch right after a clean stock count.

Related guides on Wilson

Sources

Disclaimer: This guide is for general information and is not tax or legal advice. Product names are mentioned as examples only; Wilson has no paid relationship with any vendor listed. Confirm current IRD rules with the department or a tax professional.

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